Project Manager

Responsibilities / Tasks

• Manage & Complete own Refrigeration Projects from receipt of order through commissioning and hand-over to the client, whilst controlling and mitigating risks and quality

• Ensure quality, on-time delivery, cost management and upkeep of GEA HSE policies and procedures.

• Assist Proposal Engineers and Project Sales Manager with costings pertaining to the installation requirements.

• Provides feedback to the Proposal Engineer and Project Sales Manager with regards to the financial status and client feedback of each project handed over.

• Support the service and service projects organization regarding refrigeration projects.

• Provide Project overview reports and assist with POC forecast to team leader.

• Manage and develop sub-contractors and suppliers to keep to GEA QHSE standards.

• Ensure sub-contractors SLA’s are in place and current for each project loaded.

• Flag priority creditor payments and cash flow forecasts as required to your team leader.

• Ensure projects comply with GEA QHSE regulations and policies and where possible exceed industry standards.

• Participate and provide input for HSE to compile risk assessment & method statements.

• Compile Gantt charts and shutdown plans for projects.

• Transfer and apply learning experience from completed to current and future projects using standardization and transfer of knowledge.

• Transfer technical process knowledge to stakeholders within the organization for development and innovation.

• Safeguard knowledge by guiding and coaching colleagues within the project teams and the engineering departments.

• Ensure that all project requests are assigned for maximum efficiency and shortest completion time.

• Engage staff within the Project Engineering & Realization team, i.e. Project Managers, Engineering, Controller, Purchasing & Logistics.

• Ensure that all variation orders on projects are collected.

• Ensure that projects are completed within the relevant budgets and provide recost reports and monthly job costings to team leader.

• Ensure that timesheets are completed weekly for overhead recovery purposes.

• Ensure that regular meetings take place with team leader.

• Recharge as many billable realization hours as possible.

• Ensure that the monthly invoicing on all projects are completed and submitted to the clients.

• Ensure that all invoice payments are followed up and flag upcoming payments with customers to ensure a “Current” Debtors book.

• Ensure that projects are ‘closed’ off and costed to meet financial targets (POC Sales & Margin).

• Support that all completed projects are ‘Admin Closed 100%’ in accordance with the Finance Department requirements.

• Conduct close-out /lesson’s learned feedback sessions with team leader and report for business improvements.

• Prepare formal agenda’s and minute all discussions to ensure responsibility and timeous completion of tasks.

• Use the latest and standardized Project Management templates as prescribed.

• Attend to client queries & complaints to promote satisfaction levels.

• Perform Quality inspections on project sites.

• Identify training needs to head of projects engineering & realization

• Ensure personal HSE certification is always up to date.

• Coordinate overall Responsibility for project essential activities incl.: Project programming, Engineering, Ordering, Expediting, Installation, Commissioning, Drawings, Cost Control & Reporting.

• Document all project progress meetings held.

• Actively report to the engineering team regarding engineering related issues.

• Actively report to team lead regarding work related issues

• Ensure project documentation is finalized, signed-off and archived in the prescribed locations.

• Other duties may be assigned from time to time.

Your Profile / Qualifications

• Minimum Tertiary Qualification in Engineering – Mechanical Diploma
• Project management qualification.
• 5 years working experience.

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