Project Manager

Primary responsibilities

Project kickoff and scope management

• Review the customer purchase order, proposal, specifications and quoted scope.

• Identify deliverables, exclusions, assumptions and customer-supplied items.

• Conduct internal and customer kickoff meetings.

• Establish project contacts, communication requirements and reporting frequency.

• Document and control changes to the original scope.

• Schedule management

• Develop and maintain the overall project timeline.

• Establish dates for:

• Concept and design reviews

• Customer approvals

• Engineering release

• Purchasing and long-lead components

• Fabrication and assembly

• Electrical and pneumatic installation

• Programming and debug

• Runoff

• Shipment and installation

• Monitor progress and address schedule risks before they affect delivery.

• Provide weekly status updates to management and the customer.

Customer communication

• Serve as the primary commercial and scheduling contact.

• Coordinate design reviews, approval drawings and runoff dates.

• Follow up on customer-supplied parts, CAD data, specifications and approvals.

• Clearly communicate delays, technical concerns and required decisions.

• Maintain written records of customer direction and commitments.

Engineering coordination

• Confirm that mechanical and controls engineering have the required customer information.

• Track approval drawings, electrical drawings, pneumatic drawings and sequences of operation.

• Coordinate internal design reviews with engineering, manufacturing, assembly and controls.

• Ensure engineering changes are documented and communicated.

• Support engineering without taking over detailed design responsibility.

Purchasing and supplier coordination

• Identify long-lead and critical purchased components.

• Confirm purchase requisitions are issued on schedule.

• Track supplier delivery dates and late items.

• Coordinate outside services such as heat treating, coating, machining and specialty tooling.

• Escalate shortages or delivery problems that could affect the project.

Manufacturing and assembly coordination

• Confirm drawings and BOMs are released according to schedule.

• Monitor fabrication, machining, assembly and electrical build progress.

• Conduct regular floor reviews with department leads.

• Identify missing information, parts or resources.

• Coordinate priorities when several projects require the same personnel or equipment.

Financial management

• Track actual spending and labor hours against the project budget.

• Review engineering, manufacturing, assembly and controls hours.

• Identify potential cost overruns early.

• Obtain customer authorization for out-of-scope work before proceeding.

• Prepare change-order documentation and support invoicing milestones.

Risk and issue management

• Maintain an open-items and risk list.

• Assign responsibility and due dates for each action item.

• Escalate unresolved technical, commercial or scheduling problems.

• Coordinate recovery plans when a project falls behind.

• Ensure decisions are documented and distributed to the appropriate personnel.

Testing and runoff

• Confirm adequate customer parts are available for testing.

• Make sure equipment is mechanically and electrically ready before scheduling runoff.

• Coordinate internal testing, customer runoff and acceptance documentation.

• Track runoff punch-list items through completion.

• Confirm manuals, spare-parts lists and required documentation are ready.

Shipment, installation and closeout

• Confirm shipping requirements and installation dates.

• Coordinate field personnel, travel, tools and installation equipment.

• Verify that open items are completed before shipment or formally documented.

• Track installation, startup and production-support activities.

• Obtain final customer acceptance.

• Conduct project closeout and document lessons learned.

Spectrum Automation is committed to the policy of ensuring that all persons regardless of sex/gender (including pregnancy), gender identity, sexual orientation, race, color, national origin, disability, protected genetic information, protected veteran status, age, religion, or any other protected category under applicable locl, state, or federal law, are afforded equal employment opportunities.