Project Manager
The Project Manager works in partnership with the Client Manager, Design, Event Services Teams, and external production vendors, acting as a hub for workflow and communication to produce assigned projects. The Project Manager is responsible for successfully completing the assigned projects' production phase. Success in this role requires exceeding client expectations, completing projects on time, and staying within budget.
What you will do:
- Provide a single point of contact for account teams, on-site supervisors with production-related questions on specific projects
- Review client schedules and forecasts with internal teams, ensuring understanding of upcoming work and critical projects. Work with design, client, and production (internal and external) to anticipate workload and align internal resources to provide efficient project deliverables
- Drive the project production launch process to ensure timely and effective project launches. Lead the production launch meetings providing each department received the information needed to execute their portion of the project
- Work with CAD Detailing, approving all construction drawings before actual production
- Participate in pre-show planning with client services, event services, and field supervisors on larger projects to establish installation schedules and as a resource for essential information related to the exhibit components and construction
- Manage client previews as required and participate in design launch meetings.
- Interact with clients/key prospects as needed, including participating in weekly client calls, client planning calls, etc.
- Oversee quality control process, administering quality assurance review procedures for all deliverables
- Steward post-show client inspection/damage report process by working with the Manager, Post-Production, to ensure that inspections are done within ten business days of receipt of the exhibit after the last show and by providing the client service team with final damage report pricing within ten business days
- Establish material counts (in conjunction with the estimator and the shop supervisor) for production projects
- Work closely with the estimating and account services teams to proactively identify and implement potential cost efficiencies
- Accurately, effectively, and efficiently manage the production and scheduling of any sized project with limited supervision
Qualifications
What we’d love to see:
- Associate’s degree or higher in a related field is strongly preferred
- A minimum of five (5) years of experience in the exhibit or trade show industries
- Minimum of (5) years as a Project Manager or Operational Management experience
- Strong working knowledge of Microsoft Office programs
- Excellent oral and written communication skills
- Ability to interpret CAD (Computer-Aided-Design) technical drawings
- Flexibility and willingness to work extended hours as required
- Ability and willingness to travel if needed
Skills Required
- Minimum of five (5) years of experience in the exhibit or trade show industries
- Minimum of five (5) years as a Project Manager or Operational Management experience
- Strong working knowledge of Microsoft Office programs
- Ability to interpret CAD (Computer-Aided-Design) technical drawings
- Excellent oral and written communication skills
- Flexibility and willingness to work extended hours as required
- Ability and willingness to travel if needed
- Associate's degree or higher in a related field
What We Do
Top Shelf Exhibits, Inc. is a full-service exhibit design, production, and fabrication company specializing in custom and custom-rental trade show exhibits. Now an Access TCA company, they offer innovative premium rental solutions for face-to-face marketing. They provide a comprehensive range of services from initial design to final production, helping clients create professional and high-impact displays for trade shows and corporate events.
