The Role
Supports project managers with coordination, milestone and dependency tracking, meeting facilitation, status reporting, RAID log management, dashboards, Agile ceremonies, process improvement, change management, and digital transformation initiatives. The intern maintains project plans using tools such as Smartsheet and Jira, contributes to project documentation and retrospectives, and explores AI tools to improve productivity.
Summary Generated by Built In
ABOUT THE ROLE
This internship offers a hands-on opportunity to work at the intersection of strategy, operations, and technology. You will be embedded within an active project environment, supporting cross-functional teams, driving delivery discipline, and developing the foundational skills required to lead complex programs.
Grounded in PMI, Agile, and hybrid delivery frameworks, this role is designed to build future-ready project leaders.
KEY RESPONSIBILITIES
Project Coordination & Delivery Support
- Coordinate and facilitate in-depth project reviews; follow up on action items from meetings and workshops to ensure end-to-end project execution.
- Support the Project Manager in maintaining a healthy project pipeline by tracking milestones, dependencies, and critical path activities.
- Assist in building and maintaining project charters, WBS (Work Breakdown Structure), and RACI matrices.
Meetings, Workshops & Communication
- Plan and facilitate meetings and workshops with structured agendas; capture accurate meeting minutes, decisions, and action items.
- Prepare stakeholder-ready status reports, dashboards, and executive summaries on weekly and monthly cadences.
- Draft clear project communications, including announcements, risk alerts, and change notifications, tailored to different audience levels.
Tracking, Reporting & Data
- Track business and technical deliverables, risks, issues, assumptions, and dependencies (RAID log management).
- Keep project plans, schedules, and trackers up to date in real time using Smartsheet, Jira, or equivalent PM tools.
- Build simple dashboards and reports using Excel, Power BI, or Smartsheet to surface project health metrics.
- Support post-project retrospectives and capture lessons learned to feed into continuous improvement cycles.
Agile & Process Improvement
- Participate in Agile ceremonies, including sprint planning, daily stand-ups, sprint reviews, and retrospectives.
- Contribute to process mapping and optimization initiatives by identifying bottlenecks and proposing workflow improvements.
- Support change management activities, including stakeholder impact assessments and training coordination.
AI, Digital & Innovation
- Explore and apply AI-powered productivity tools (e.g., Copilot, ChatGPT, Notion AI) to automate repetitive project management tasks.
- Support digital transformation initiatives by documenting current-state processes and helping design future-state workflows.
- Contribute ideas to improve team productivity through emerging technologies and best practices from the PM community.
REQUIREMENTS
Education & Background
- Currently enrolled in or recently graduated from a Bachelor’s or Master’s program in Engineering (Mechanical or a related field).
- Knowledge of project management, supply chain management, or operations; both academic and professional experience are valued.
- Exposure to PM frameworks such as PMP, CAPM, PMI-ACP, PRINCE2, or Agile/Scrum certifications is a plus (not mandatory).
Skills & Competencies
- Excellent verbal and written communication skills, with the ability to confidently present to diverse stakeholders.
- Strong interpersonal, negotiation, and conflict resolution skills, with the ability to build relationships across all organizational levels.
- Excellent analytical and problem-solving abilities, with comfort in handling ambiguity and making data-driven decisions.
- Strong organizational and multitasking skills, with high attention to detail under tight deadlines.
- Growth mindset, with the ability to proactively seek feedback, learn quickly, and adapt to changing priorities.
- Collaborative team player who can also work independently with minimal supervision.
Tools & Technology: Nice to Have
- Basic to intermediate proficiency with project management tools:
- Smartsheet (project tracking, dashboards, automations)
- Jira (Agile boards, backlog management, issue tracking)
- Microsoft Office Suite (Excel pivot tables, PowerPoint storytelling, Word)
- Exposure to any of the following is a bonus:
- Microsoft Project, Asana, Monday.com, Trello, or Confluence
- Power BI or Tableau for data visualization
- AI tools such as Copilot, Notion AI, or ChatGPT for productivity
Skills Required
- Currently enrolled in or recently graduated from a Bachelor's or Master's program in Mechanical Engineering or a related field
- Knowledge of project management, supply chain management, or operations
- Excellent verbal and written communication skills
- Strong interpersonal, negotiation, and conflict resolution skills
- Analytical and problem-solving abilities
- Strong organizational and multitasking skills with attention to detail
- Ability to work collaboratively and independently with minimal supervision
- Exposure to PMP, CAPM, PMI-ACP, PRINCE2, or Agile/Scrum certifications
- Basic to intermediate proficiency with Smartsheet, Jira, or equivalent project management tools
- Microsoft Office Suite proficiency, including Excel, PowerPoint, and Word
- Exposure to Microsoft Project, Asana, Monday.com, Trello, or Confluence
- Exposure to Power BI or Tableau
- Experience with Copilot, Notion AI, or ChatGPT for productivity
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The Company
What We Do
Unbox Robotics builds software-defined robotics systems to enable logistics players to automate and radically improve their operations on-demand in a limited footprint and capital. We are applying proprietary Swarm Intelligence and ML algorithms inspired by nature to redefine the way companies sort and ship orders. Our 1st product UnboxSort is the world's first of its kind patented AI-powered parcel sorting robotic system that gets installed in <2 weeks, saves ~50% - 80% area, and improves productivity by > 3X to 5X. We have a strong team of alumni from the National University of Singapore, the University of York, and the Indian School of Business with international experience in robotics, manufacturing, and logistics. We are backed by 3one4 Capital, Sixth Sense Ventures, SOSV, Entrepreneur First, Redstart Labs (Info Edge), Arali Ventures, CIIE, Beenext, WEH Ventures, Force Ventures, Veda VC, and an impressive set of angel investors.
