We are seeking a Project Management Intern to support our Project Management team in the day-to-day delivery of client projects. Working alongside Project Managers and cross-functional teams, the intern keeps schedules and project information current, captures next steps from internal meetings, and flags timing or resource issues early so they can be resolved. Success in this role is measured by reliable follow-through, attention to detail, clear communication, and curiosity about how agency projects come to life.
Responsibilities
- Partner with Project Managers and cross-functional teams to gather project requirements and document milestones and project plans.
- Assist with project execution by drafting timelines and scheduling internal meetings.
- Enter and update project data in agency systems, including deliverables, timelines, resources, hours, and budgets, so scope, timing, and resourcing stay current.
- Capture notes, recaps, and next steps from team check-ins and project meetings, and share updates with the team.
- Help maintain the templates, workflow documentation, and process resources the team relies on.
- Take on day-to-day tasks and ad hoc requests from the Project Management team as needs arise.
Desired Skills, Experience & Qualifications:
- Currently pursuing a bachelor’s or associate degree in advertising, marketing, communications, business, or a related field; recent graduates also welcome.
- Ability to adapt to changing priorities and manage multiple tasks simultaneously while maintaining strong attention to detail.
- Self-motivated, curious, and collaborative team player with a continuous improvement mindset who sees tasks through from start to finish with guidance and oversight.
- Developing critical thinking and problem-solving skills, with the confidence to ask questions and raise issues early.
- Strong written and verbal communication skills.
- Strong digital fluency across spreadsheets, and collaboration/project management platforms.
- Comfort using AI-enabled productivity tools, with the judgment to spot limitations or errors in their output and keep work accurate, ethical, and aligned with project needs.
What You Should Know Before You Apply
- Location: This internship is based in Madison, WI—and we’re looking for local talent!
- Hybrid Vibes: You’ll join us in the office every Monday, Tuesday, and Wednesday.
- Timing: We’re aiming for a September 2026 start date.
- Paycheck Perks: $15/hour—yes, it’s a paid internship!
- Hours: Ideally, our Project Management interns work 40 hours per week; however, we recognize that class schedules may require flexibility.
- Work Authorization: You’ll need to be eligible to work in the U.S. without sponsorship now or down the road.
Skills Required
- Currently pursuing a bachelor's or associate degree in advertising, marketing, communications, business, or a related field; recent graduates are welcome.
- Ability to adapt to changing priorities and manage multiple tasks while maintaining strong attention to detail.
- Self-motivated, curious, and collaborative team player with a continuous improvement mindset.
- Ability to complete tasks from start to finish with guidance and oversight.
- Developing critical thinking and problem-solving skills, with confidence to ask questions and raise issues early.
- Strong written and verbal communication skills.
- Strong digital fluency with spreadsheets and collaboration or project management platforms.
- Comfort using AI-enabled productivity tools and judgment to identify limitations or errors and maintain accurate, ethical work.
- Eligible to work in the United States without sponsorship now or in the future.
- Local to Madison, Wisconsin and able to work in the office Monday, Tuesday, and Wednesday.
What We Do
Hiebing is an integrated brand development and marketing communications agency with home bases in the thriving capital cities of Madison and Austin. We combine two forces to move brands forward: The Possible and The Provable. The Possible harnesses curiosity and the power of “what if” to imagine what could work. The Provable investigates and distills all forms of input to know what does work. Through this trademark exchange of ideas and data, we create meaningful stories in measurable ways. Ready to move forward? Let’s join forces. If you have an interesting story to tell and are looking for a true partner in your efforts, we’d love the opportunity to chat with you. Please contact Dana Arnold at [email protected]. GOOD-TO-KNOW INFO: - Named 2015 Small Agency of the Year--Midwest Region - 100% employee-owned, so we’re not beholden to anyone - $50+ million in capitalized billings - Client roster that includes Alliant Energy, Batteries Plus Bulbs, Chuy's Tex-Mex, Culver’s, Good Foods Group, Schneider, Summit Credit Union, Wisconsin Department of Tourism and many others…
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