Project Finance & Operations Specialist

Welcome!

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Our team is expanding, and we want to hire the most talented people we can.   Continued success depends on it!  Once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you!
Thanks for your interest in working on our team!

Job Summary

The Project Finance & Operations Specialist plays a key role in providing Operational, Financial and Administrative support for the Services Project Management team. This position is vital to ensuring projects remain well-organized, efficient, and on track to meet company policies and business objectives.

Duties and Responsibilities

• Prepare and distribute reports for Program and Project Managers, as well as the ADTRAN Management Team, as needed.
• Collect, analyze, and interpret data to support informed decision-making.
• Coordinate with customers and ADTRAN teams to manage orders, including order entry, approval, and sales order creation.
• Create and track purchase order requests for partners and assist with invoice review and approvals.
• Provide support for the financial month-end close process
• Acts as a primary liaison between the PMO team and Finance to ensure alignment and operational clarity
• Maintain and update data records to ensure accuracy and consistency.
• Develop and implement strategies to improve workflows, streamline processes, and increase overall efficiency.
• Perform additional duties as assigned by the ADTRAN Representative or their designee.
• Participate in special projects and assignments as needed to support evolving departmental and company priorities.

Qualifications

• Bachelor's Degree in Business Administration or a related field is preferred.
• Experience in project coordination, administration, accounting/finance, with preferred experience within a Professional Services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and preferred experience in SalesForce, SAP, or another PMO Tool.
• Strong communication skills and the ability to manage multiple tasks simultaneously.
• Capable of effectively presenting and conveying information, as well as responding to inquiries from managers, clients, customers, and the general public.
• Ability to interact positively and professionally with all levels of management, external vendors, and colleagues to foster strong working relationships.
• Excellent written and verbal communication skills, with the ability to speak clearly and concisely, actively listen, respond to feedback professionally, and ask questions to ensure full understanding.
• Demonstrate willingness to navigate ambiguity and make sound decisions in complex situations.
• Desire to learn the big picture and understand end‑to‑end processes