Job Summary
The Project Coordinator is responsible for the development, coordination, and implementation of the tasks associated with project setup and the work relating to project management. This position is responsible for planning activities to assure contract deliverables and other work are produced timely and in accordance with established protocols and procedures.
Organizational Relationships
Reports to the Regional OM&M Manager, National RMC Director, Project Superintendent, or Project Manager.
· May work independently or in conjunction with other staff to complete assigned tasks.
Essential Duties and Responsibilities
Coordinate and lead assigned project activities.
Work with project personnel to implement projects giving appropriate consideration to:
scope, schedule, productivity, budget, contract, and change orders
subcontracting and material procurement
staffing and oversight of field and/or remote activities
QA/QC, record keeping, photo records, reporting, data analysis (if applicable), and file maintenance (contact and project)
encourage participation and also participate in performing SAFE observations
health and safety, safety equipment calibration logs/records
regulatory agency and client liaison
Draft and submit contracts to clients and follow-up on job execution as the project progresses.
Complete project/task and billing terms set up with accounting.
Prepare, issue, and track purchase orders and service orders.
Prepare and maintain appropriate documentation proposals, contracts, correspondence, change orders, and any other requested documentation.
Coordinate site visits and conferences.
Complete scheduling of staff for projects including the utilization of temporary and inter-office personnel.
Maintain excellent customer relations and answer client questions in a timely manner.
Other Duties and Responsibilities
Other tasks and responsibilities as assigned.
Knowledge, Skills, and Abilities
Excellent verbal, written, and visual communication skills.
Strong planning skills.
Strong attention to detail and results-orientation.
Excellent ability to understand and solve the customer’s needs through appropriate solutions.
Professional presence to meet with clients in person and manage deals over the phone and email.
Ability to work cooperatively with others and foster a team spirit with all levels of personnel.
Understanding and knowledge of project management.
Ability to resolve issues utilizing sound judgment and reasoning skills.
Exceptional time management skills.
Manage a variety of responsibilities with constantly changing priorities.
Ability to work independently with little supervision.
Intermediate to advanced skills in Microsoft Windows, Word, Excel, Project and Outlook.
Qualifications
Associates Degree or 2-4 years providing Project support or related services.
Skills Required
- Associates Degree or 2-4 years providing project support or related services
- Intermediate to advanced skills in Microsoft Windows, Word, Excel, Project and Outlook
- Understanding and knowledge of project management
- Excellent verbal, written, and visual communication skills
- Strong planning skills, attention to detail, and exceptional time management
- Ability to work independently with little supervision and cooperate with all levels of personnel
- Ability to prepare and maintain documentation, proposals, contracts, change orders, and reports
- Experience coordinating site visits, scheduling staff, preparing purchase orders and service orders, and completing billing/setup with accounting
What We Do
Essel specializes in ensuring your projects success by managing the ideal outcome in 3 key areas: Workforce Augmentation: For the AEC & Emergency Response sectors - we make sure you have the workforce to execute on your project. Whether it be high volume environmental technicians or subject matter experts - we have the resources to provide the workforce that will help your project flourish. Environmental Compliance - for any AEC or Emergency Response project - we help guide the environmental compliance process from either providing the experts or owning the outcome from sampling through clearances. Our environmental teams are experienced with all facets of environmental compliance nationwide. Safety Management - Project execution with a focus on safety can be a recipe for disaster. Safety is our 3rd piece of the puzzle for optimum project execution. We specialize in augmenting safety teams to scale based on the needs of the project. From Safety Managers to IH techs - we are versatile to deliver what you need - when you need it.
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