The Role
Coordinate cross-functional teams, consultants, operators, and contractors to deliver branded residential and hospitality projects from concept to handover. Maintain project documentation, track milestones and deliverables, prepare reports and presentations, support RFPs and contracts, manage design submissions and approvals, and facilitate value engineering and brand/operator compliance.
Summary Generated by Built In
We are seeking a talented and experienced Project Coordinator to join dynamic team for real estate development company in Dubai to support the successful delivery of branded residential and hospitality (hotel/resort) developments in the region. The role involves day-to-day coordination between internal departments, external consultants, hotel operators, and contractors to ensure that design, development, and construction activities align with project objectives, brand requirements, and regulatory standards.
This is a cross-functional role ideal for a detail-oriented professional with experience in high-end real estate and luxury hospitality developments.
Key Responsibilities:
- Support the Project Director in coordinating all phases of the project lifecycle from concept to handover.
- Assist in preparing project workflows, tracking milestones, and monitoring deliverables.
- Maintain project documentation, including meeting minutes, submittal logs, progress reports, and correspondence.
- Prepare, organize, and follow up on project presentations, reports, and dashboards for internal and external stakeholders.
- Schedule, organize, and document internal and external meetings with consultants, contractors, and operators.
- Support in drafting scope of works, RFPs, consultant contracts, and documentation reviews as required by the Project Director
- Support value engineering exercises and ensure changes are documented, communicated, and approved.
- Coordinate with architectural, interior design, landscape, MEP, and structural consultants to ensure alignment with project vision and brand guidelines.
- Facilitate timely holistic review and consolidation of consultant submissions (drawings, reports, specifications).
- Track and follow up on design deliverables and ensure deadlines are met.
- Assist in reviewing design packages for compliance with hotel operator standards and branded residential guidelines.
- Liaise as required with the hotel operator/brand partner to facilitate approvals and align with brand-specific requirements.
- Coordinate submission and comment trackers for mock-up rooms, submission reviews etc
Requirements
- Positive, Enthusiastic and a Team Player.
- Self-motivated, target driven and ambition to succeed.
- Proactive and able to drive development with minimal support.
- Deep experience and knowledge in managing design consultants from various technical disciplines.
- Extensive experience in complete Project Lifecycle (Concept to Handover)
- Driven and Passionate.
- Capable of driving various stakeholders with conflicting priorities.
- Solutions focused
- Assertive with the task at hand and capable of overcoming problems and find solution.
Skills Required
- Experience in high-end real estate and luxury hospitality developments
- Extensive experience in complete project lifecycle (concept to handover)
- Deep experience managing design consultants across architectural, interior, landscape, MEP, and structural disciplines
- Ability to prepare and track project documentation including meeting minutes, submittal logs, progress reports, and correspondence
- Experience preparing scope of works, RFPs, and consultant contracts
- Proven ability to coordinate with hotel operators/brand partners for approvals and compliance
- Strong stakeholder management and ability to drive stakeholders with conflicting priorities
- Proactive, self-motivated, solutions-focused, and able to work with minimal support
- Detail-oriented, assertive, and capable of overcoming problems to find solutions
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The Company
What We Do
Ladwig Consulting is a team of HR professionals based in Dubai, specializing in recruitment and HR consulting across the UAE, KSA, and other GCC countries. They provide professional recruitment services, executive search, and human capital solutions, focusing on creating effective HR structures and strategies to drive company growth. The firm has significant expertise in the real estate and development industries.
