Project Coordinator

Job Description:

Overview:

The Project Coordinator will provide comprehensive project support to multiple project teams and senior leaders, ensuring smooth and efficient delivery of projects through coordination, documentation, and process management.

Responsibilities:

• Process project/contract setup forms.

• Maintain and update project records in Deltek Vantagepoint to ensure accurate billing and reporting.

• Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets, and memorandums using MS Office Suite, primarily MS Excel and MS Word.

• Assist multiple Project Managers and senior leaders with documentation required for the timely delivery of projects.

• Develop and implement project controls, including dynamic dashboards, client-side reporting modules, and real-time status metrics.

• Support the implementation and management of project websites, information resources, and process automation tools.

• Process and distribute confidential and sensitive information/documents.

• File, retrieve, and manage corporate documents, records, and reports using SharePoint, Power BI, Power Apps, ESRI, or similar software as part of project workflows, including user credentialing.

• Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested.

• Prepare meeting materials, agendas, and coordinate catering for luncheons, celebrations, and client or internal meetings.

Qualifications:

• Bachelor’s degree in business or a related field of study preferred.

• A minimum of 5 years’ experience in a similar support role, preferably in the AEC industry.

• Previous experience handling highly sensitive and confidential information in an administrative capacity.

• Exceptional communication skills, both oral and written.

• Strong interpersonal skills with the ability to collaborate effectively with employees at all levels within an organization.

• Advanced proficiency in MS Office Suite, particularly MS Excel and MS Teams.

• Ability to meet deadlines and adapt to changing work assignments and priorities with professionalism.

• Strong organizational and time management skills with a customer-service orientation.

• High level of accuracy and attention to detail in work products.

• Ability to work independently with a high level of initiative.

• Ability to work Monday - Friday, 8am - 5pm with overtime as needed.

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.