Primary Purpose
The Project Coordinator’s primary responsibility is to support the Project Lead in executing high-profile, multi-disciplinary live event projects. This associate-level role is ideal for someone eager to learn and grow within the dynamic world of creative production and project management. The Project Coordinator ensures day-to-day project momentum by maintaining timelines, tracking deliverables, and promoting clear communication across internal and external teams.
Overview
The Project Coordinator plays a critical support role within the Brand Apart production team. This person will help drive execution through strong organizational skills, clear communication, and proactive attention to detail. By assisting with scheduling, coordination, documentation, and logistics, the Project Coordinator enables the Project Lead to focus on driving deliverables, managing relationships, and stewarding the broader vision.
This role is intentionally structured as a career development opportunity, providing the right candidate with visibility into all aspects of Project Leadership and the chance to take increasing ownership over time. From preparing Client deliverables to supporting project playbooks, the Project Coordinator will gain firsthand experience in live event production and internal project alignment.
Essential Functions- Report to the Director of Project Leadership.
- Assist with scheduling, coordinating meetings, taking notes, and following up on action items.
- Track budgets, timelines, and deliverables in partnership with the Project Lead using approved PM tools.
- Coordinate across creative, design, production, logistics, and other internal teams to ensure alignment.
- Support communication between the Project Lead and Clients, vendors, and internal teams.
- Prepare and maintain creative project playbooks and logistical project books.
- Assist with the creation of Client update decks and Executive Summaries based on inputs from the Project Lead.
- Proactively surface minor issues before they escalate and elevate them to the appropriate team member.
- Ensure smooth day-to-day project operations, especially during peak periods and onsite event execution.
- Help manage digital project files, maintain version control, and support operational efficiency.
- Assist and manage other special projects as needed.
- Detail-oriented, self-motivated, and highly organized.
- Strong written and verbal communication skills.
- Proven ability to manage schedules, track action items, and assist across disciplines.
- Proficiency with project management software (e.g., Monday.com or similar).
- Experience with Google Workspace, Microsoft Office, and basic presentation formatting (e.g., Keynote or PowerPoint).
- Adaptable in fast-paced environments and receptive to feedback.
- Strong professionalism and team-first mindset.
- 3–5 years of project coordination, event support, or administrative experience in a creative or production setting.
- A growth mindset with enthusiasm to learn new skills.
- Strong emotional intelligence and proactive communication.
- Ability to support multiple priorities with a calm, can-do attitude.
- Passion for storytelling, experiences, and brand-driven work.
- Eagerness to contribute meaningfully to a team and grow into a leadership role.
- Curiosity. We are fascinated by people, culture, and ideas. We ask questions (a lot of them), look for connections, and we’re always learning.
- Drive. We get it done. We combine passion with determination, setting and surpassing goals every day.
- Brilliance. We use our talent to create work that brings more color to the world, turning initial sparks into remarkable ideas and experiences.
- Care. We demonstrate genuine care for one another. Putting others before yourself. We practice humility; we do great work and have a blast doing it.
This role is based in Atlanta, GA, and follows a hybrid work model that combines in-office collaboration with remote flexibility. Candidates must be located in or willing to relocate to the Atlanta area and able to attend in-person workdays as required by our hybrid office policy.
About Brand Apart
Brand Apart is a creative studio dedicated to creating new, bold, and unconventional ways for people to love brands. We do the work it takes to know our clients and their customers, challenging and exploding assumptions that get in the way of new opportunities.
We are a team of designers, creators, and doers. We are passionate about telling brand stories that get noticed, create a connection, and incite a response. In everything we do, we strive to exhibit our values of Curiosity, Drive, Brilliance, and Care.
As a multi-disciplinary group, we love helping our clients deliver on customer and employee engagement through meaningful insights, strategic ideas, and seamless implementation. We are at an exciting time of growth as an agency, as we seek to expand our portfolio of clients and build upon prior project successes.
Clients include: Chick-fil-A, The Coca-Cola Company, Trilith Studios, 29029, Spanx, Evertrain Sports Nutrition, and Permanente Health.
We are based in Atlanta, Georgia.
Due to the nature of some of our event and experience work, candidates need to be available to travel 10% of the time.
Top Skills
What We Do
Brand Apart is a marketing and brand studio wholly dedicated to creating new, bold, and unconventional ways for people to love brands.
Big ideas aren't good enough.
Truth be told, there are hundreds of agencies with big ideas. But it is a rare group of people who can translate big ideas into creative concepts that drive strategic growth through a deep understanding of what moves audiences to action. It’s even more rare for this group to bring perfect planning and seamless execution of customer engagements, down to the last detail.
