Project Coordinator/Office Assistant

Location: Tulsa, OK
Company: Castle Hill Gaming (employed through Ironworks Development LLC)

Castle Hill Gaming (CHG) is a leading provider of Class II, Class III, and HHR gaming machines to Native American and Commercial Casinos across the United States, with offices in Charlottesville, VA and Tulsa, OK.

As an industry leader, CHG emphasizes innovation, customer satisfaction, and regulatory compliance. Joining CHG is an opportunity to contribute to the growth of cutting-edge gaming solutions while delivering exceptional customer experiences.

At Castle Hill Gaming, we value our employees and offer a comprehensive benefits package, including:

• Competitive salary

• 100% company-paid health insurance (employees, families, and domestic partners)

• Company contributions to employee HSA accounts

• 401(k) 

• Student Loan Repayment Program

• Generous PTO and paid holidays (20 PTO days + 8 holidays)

• Paid Leave (Paternal, Bereavement, Jury Duty)

• Employee equity incentive plans

• Company-provided cell phone for all full-time employees

Note: If hired, your employer will be Ironworks Development LLC, the developer of Castle Hill Gaming products. All correspondence will come from a CastleHillGaming.com email address.

The Project Coordinator/Office Assistant is a full-time position responsible for supporting and coordinating the scheduling, planning, and execution of installation projects, route management, and other operational initiatives for Castle Hill Gaming.

• Assist Operations and Production Managers with scheduling jobs and projects, including personnel assignments and logistics

• Record maintenance, data entry, and repair actions in Salesforce and other company-provided software

• Order components and hardware for machine builds and conversion projects through the inventory/purchasing department

• Create and maintain accurate documents and spreadsheets related to machine placements, themes, and other essential information

• Maintain awareness of jurisdictional changes, upgrades, and modifications and communicate updates to appropriate departments

• Collaborate with the Compliance Department on machine allocation and placement

• Perform other duties as assigned

• Previous experience in a project management or support role

• Strong organizational and communication skills (verbal and written)

• Ability to work with a sense of urgency and meet deadlines under pressure

• Skilled at prioritizing and multitasking in a fast-changing environment

• Ability to maintain professional relationships across all levels of the organization

• Experience with Salesforce (or other CRM software) preferred

• Proficiency in Microsoft Office Suite, including Microsoft Teams

• Ability to obtain and maintain required federal, state, and local licenses and permits

• Self-motivated and able to work with minimal supervision

• Consistent attendance and punctuality are essential

• Ability to commute to the Castle Hill Gaming warehouse in Tulsa, OK

• High school diploma or equivalent required

• Primarily an office environment with low to moderate noise and adequate lighting

• May include transporting boxes, moving around a large facility, operating a vehicle, and remaining in a stationary position for extended periods