The Role
Coordinates administrative aspects of architecture and education projects, including RFIs, submittals, addenda, project files, closeouts, specifications, meetings, communications, and DSA compliance. Supports architects, designers, contractors, studio operations, and corporate staff while maintaining project procedures, records, templates, and documentation.
Summary Generated by Built In
Are you an expert at keeping lots of moving parts running smoothly and love supporting Architects in project delivery? If so, and you want to work for a firm that is taking concrete action toward equity, diversity, and inclusion in the workplace, we are looking for you – a Project Coordinator who will work with project teams to support the administrative aspects of Education projects throughout California.
As Project Coordinator you will...
Studies have shown that underrepresented individuals like women; LGBTQIA+; and BIPOC, among others, are less likely to apply for jobs unless they believe they meet every single one of the qualifications in a job description or posting. Because we are committed to building a diverse and inclusive organization, we understand the best candidate may come from a non-traditional background to our field of work. We strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described above. Diversity makes us better.
As Project Coordinator you will...
- Act as a liaison to manage work priorities, prepare addenda, respond to RFIs and submittals, and facilitate communication between architects, designers, and contractors to address project-related inquiries.
- Handle complete project administration, including data entry, project closeouts, maintenance of closeout records, and managing email communications across various project-related software platforms.
- Provide administrative support by scheduling meetings, arranging travel, and organizing lunches for studio events; coordinate maintenance, repairs, supplies, mail, and file management, along with other assigned duties as needed.
- Execute administrative tasks, such as learning and adhering to studio and office procedures, understanding equipment and software standards, and assisting corporate staff with additional duties.
- Prepare and edit well-formatted documents, ensuring adherence to administrative guidelines.
- Set up and maintain project files, binders, templates, and materials according to firm standards.
- Assist in the preparation and distribution of specifications, addendums, and cut-sheet binders.
- Understand and accurately execute both verbal and written instructions.
- Monitor, coordinate, and ensure compliance with Division of State Architect (DSA) requirements and deadlines.
- Contribute to maintaining and updating project procedures for the studio.
- High School Diploma or equivalent.
- Proficiency in Microsoft Office suite.
- Experience in a professional services office environment is preferred.
- Familiarity with project management software like Newforma, Procore, and Bluebeam.
- Experience in the A/E/C industry.
- Experience working on Education projects.
Why You’ll Love Lionakis…
At Lionakis, people and design come first. You’ll find:
- A collaborative, design-forward culture that values creativity, mentorship, and shared success.
- The chance to shape stories that impact real communities.
- Acomprehensive benefits package (bonus plan, 401(k) with match, health/dental/vision, generous PTO).
- A workplace deeply committed to Equity, Diversity, and Inclusion – in our projects, our people, and our culture.
Studies have shown that underrepresented individuals like women; LGBTQIA+; and BIPOC, among others, are less likely to apply for jobs unless they believe they meet every single one of the qualifications in a job description or posting. Because we are committed to building a diverse and inclusive organization, we understand the best candidate may come from a non-traditional background to our field of work. We strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described above. Diversity makes us better.
Skills Required
- High School Diploma or equivalent
- Proficiency in Microsoft Office Suite
- Experience in a professional services office environment
- Familiarity with project management software such as Newforma, Procore, and Bluebeam
- Experience in the architecture, engineering, or construction industry
- Experience working on education projects
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The Company
What We Do
Lionakis was established in 1909 and is a multi-discipline firm specializing in architectural, structural engineering, planning, interior design, laboratory design, sustainability, access compliance and graphic design services. Since 1997 and building on more than a century of diverse project experience our mission is Designing a Better Future. We excel at providing solutions for commercial, education, civic. science and technology, and healthcare clients with offices in Sacramento, Oakland, San Jose, and Newport Beach, to better serve our clients. We focus on partnering with clients, agencies and industry experts to develop innovative and reliable responses. These partnerships are the core of our business and we strive to provide a level of service that exceeds expectations.
