Project Coordinator

We’re ALTEN Technology USA, an engineering company helping clients bring groundbreaking ideas to life—from advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3,000+ experts across North America, we partner with leading companies in aerospace, medical devices, robotics, automotive, commercial vehicles, EVs, rail, and more.

As part of the global ALTEN Group—57,000+ engineers in 30 countries—we deliver across the entire product development cycle, from consulting to full project outsourcing.

When you join ALTEN Technology USA, you’ll collaborate on some of the world’s toughest engineering challenges, supported by mentorship, career growth opportunities, and comprehensive benefits. We take pride in fostering a culture where employees feel valued, supported, and inspired to grow.

As a Project Coordinator, you will be responsible for;

• Coordinating travel arrangements, logistics, and equipment shipments for field commissioning engineers and technicians.
• Tracking team availability and supporting resource deployment across multiple project sites.
• Maintaining project tracking systems, status dashboards, and project documentation.
• Organizing and managing project reports, deliverables, document control systems, and administrative follow-up activities.
• Supporting the Quality Management System by maintaining commissioning checklists, standardized forms, quality records, and audit documentation.
• Tracking completion of commissioning and quality control documentation and ensuring compliance with retention requirements.
• Coordinating site onboarding requirements, safety certifications, compliance documentation, and customer-specific training requirements.
• Ensuring all site access and entry requirements are completed prior to field deployment.
• Coordinating purchase orders, vendor invoices, procurement activities, and departmental budget tracking.
• Scheduling and coordinating internal and external meetings, preparing agendas, tracking action items, and supporting leadership reporting.
• Serving as a liaison between commissioning teams, project stakeholders, finance, procurement, and other internal departments.
• Supporting resource planning, scheduling activities, operational improvements, and cross-functional communication efforts.

Qualifications;

• 5+ years of administrative, project coordination, operations support, or related experience.
• Strong organizational skills with the ability to manage multiple priorities and concurrent projects.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills with strong attention to detail and follow-through.
• Understanding of quality documentation, document control principles, and administrative processes.
• Experience supporting field operations, engineering teams, or technical organizations preferred.
• Familiarity with project management tools such as Microsoft Project or Smartsheet preferred.
• Knowledge of procurement processes, vendor management, and expense tracking systems preferred.
• Understanding of compliance, safety documentation, and onboarding requirements preferred.
• Experience working within a Quality Management System (ISO 9001 or similar) preferred.
• Associate's or Bachelor's degree in Business Administration or a related field preferred

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

Please beware of job seeker scams and see this important notice on our careers page for more information about our recruiting process.

Compliance Notice: Alten USA is a federal contractor subject to the requirements of the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and Executive Order 11246. We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Drug Screening Requirement: As a federal contractor, Alten USA maintains a drug-free workplace. All candidates selected for employment will be required to successfully complete a pre-employment drug screening as a condition of hire.