Project Coordinator - Trade Shows & Exhibits

| Dayton, NJ, USA
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Project Coordinator

Impact XM develops solutions for virtual and live events. We are looking for a Project Coordinator to join our team. As a member of Global Operations, the Project Coordinator supports the Project Management team in servicing and managing all aspects of project fulfillment.


  • Adhere to all Impact XM processes and policies accurately and efficiently
  • Develop understanding & effectively work with required Impact XM project systems
  • Effectively work with Impact XM's Online Asset Management & Event Management tools
  • Support Project Management team by accurately / efficiently completing all requested tasks
  • Communicate effectively with all required Impact XM departments & personnel
  • Communicate effectively with strategic partners and vendors as it relates to project deliverables
  • Keep highly organized project files
  • Manage and execute client and vendor communications across a wide array of solutions and projects
  • Liaise and communicate with multiple internal and external stakeholders to ensure timely delivery of projects and solutions
  • Apply best practices and good judgement in all areas including project management, client communications, team management, time allocation and resource allocation
  • Develop individual skill set, expanding client services, sales, business and marketing expertise
  • Resolve problems / conflicts within team
  • Complete all work as assigned
  • Help train incoming team members
  • Develop training and transition materials as needed
  • Provide support and/or fully complete project estimates & workback schedules
  • Be fully aware of task & project status. Be prepared to answer questions and provide updates
  • Manage multiple projects simultaneously while managing project schedules, quality and budgets
  • Observes deadlines, prioritizes workloads and operates under limited time constraints.
  • Possesses understanding of assigned client properties
  • Researches specialty materials and services in conjunction with Impact XM Finance
  • Ability to read, redline & support development of fabrication drawings when necessary
  • Flexibility to travel domestically and international for project fulfillment


Bachelor's degree (B. A. or B.S.) from four-year college or university; and 2+ years' experience as an Project Coordinator or similar experience successfully executing projects and programs and/or training; or equivalent combination of education and experience.

  • Must be passionate about working with people and be customer-centric
  • Experience in the event marketing or a creative solutions based agency
  • Thrives in an entrepreneurial and independent environment
  • Embodies flexibility, open-mindedness and receptivity.
  • Strong conceptual skills
  • Able to read and understand construction drawings, setup prints
  • Able to translate solid model renderings into construction methodologies
  • Identifies something valuable in being part of a team and ability to effectively collaborate
  • Effective communication skills are required: including the ability to make effective presentations; prepare written documentation including proposals, quotations and letters; maintain accurate and complete client and project files
  • Must be able to develop excellent rapport with existing and prospective clients
  • Must have a good "business sense"
  • Exhibit the ability to multi-task, sell, and operate under severe time constraints and immovable deadlines. Good organization, detail and follow-up skills are required
  • Proficient using Microsoft office programs

About Impact XM

Impact XM is a global event and experiential marketing agency that empowers brands to power business-and has nearly 50 years in business to prove it. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people's lives and our clients' business.

OUR BRAND - What We Believe


is Paramount - We love what we do, take pride in doing it and celebrate what we accomplish.


Always Be CURIOUS - We explore the possibilities, discover innovative solutions, and learn from experience.


Collaboration and transparent communication creates our best work.


is Earned - We are defined by our actions and held accountable to our co-workers, clients, and outcomes.


is Given - We understand, acknowledge, and appreciate the perspective and actions of others.

Impact XM Benefits - US

Impact XM offers a comprehensive benefit package including: Medical, Dental, Vision, Life, LTD,401(k), Flexible Time Off and Holiday pay as well as competitive salaries and the opportunity for growth within our exciting industry!

More Information on Impact XM
Impact XM operates in the Digital Media industry. The company is located in Dayton, NJ. Impact XM was founded in 1973. It has 327 total employees. To see all 6 open jobs at Impact XM, click here.
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