Project Coordinator - Digital Learning Team

Humber River Health. Lighting New Ways In Healthcare.

Since opening our doors in 2015 as North America’s first fully digital hospital, we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents in North West Toronto, Equity Inclusivity and active participation in the North West Toronto Ontario Health Team are key initiatives important to our Team.  At Humber River Health, we use a custom combination of technology and clinical expertise to rebuild elements of care. We make technology work for staff and physicians; giving them more time to spend with patients, to eliminate inefficiencies, and to reduce the chance of errors. Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and committed to becoming a community academic hospital. Clinical Excellence, Optimizing Care through Technology and Community Connection frame our Research Strategy.       

At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability care!

We have an exciting opportunity for a Project Coordinator to join our Digital Learning Team. The Project Coordinator will support a department that facilitates operational and project education components to drive a culture of adoption and change management at a unit level for all disciplines. The Project Coordinator – Digital Learning Team will also coordinate  monthly Mediech Orientation and onboarding for new staff and students/instructors, all project work phases, operational upgrades, electronic documentation optimization changes, support downtimes and coordinate and assist in the development of education related to all small works projects. 

Reporting Relationship: Manager, Digital Learning Team

Hours of Work: 37.5 hr/week

Location: Wilson site

Employee Group:  Non Union

Salary Range: $68,714.10-$85,948.20

**Please note this is a fully onsite position** 

Position Responsibilities:

• Coordinates and promotes the implementation of project plans, timeframes, schedules, budgets and communication materials for the Digital Learning Team.
• Plans, promotes and coordinates, including but not limited to facilitate Meditech Orientation of monthly onboarding for new staff and students/instructors, all Corporate project work phases, operational upgrades, electronic documentation optimization changes, support downtimes and coordinate and assist in the development of education related to all small works projects.  Coordinates and compiles data regarding department operations, projects and annual reporting.
• Assists the Manager in the development of long and short-range department goals.
• Coordinate project meetings; design learning activities and build a resource hub in order to meet our goal that focuses on fostering a culture of engagement, adoption and change management.
• Maintaining the training environment in Meditech test and within the scripting tool.

• Create and maintain internal and external stakeholder database, including nature of partnerships with HRH and summary of activities for tracking and as a community repository to support referrals and maintain external relations.
• Contributes to the creation and maintenance of comprehensive project documentation, plans and reports.
• Uses project management tools to monitor working hours, budget, plans and money spent as needed.
• Act as a central point of contact for requests for information.
• Enter payroll data for department staff; prepare invoices.
• Track departmental supplies inventory and order supplies to anticipate department needs.
• Research products being considered for purchase.
• Coordinate office applications/equipment repair and maintenance schedule. 
• Excellent attendance and discipline free record a requirement

Qualifications:

• Diploma/Undergraduate level degree in the area of Business, Administration or Communications related field required
• Completion of Project Management Certificate, preferred
• Minimum of 1-2 years of experience in Project coordination, and program facilitation
• Must have experience working with MS Office (Outlook, Word, Excel, PowerPoint, etc.) as well as MS Project
• Strong Project coordination /Management experience
• Prior experience as an Instructor/Trainer preferred
• Demonstrate strong communication, negotiation, stakeholder engagement and group facilitation skills
• Demonstrate excellent organizational skills, analytical thinking and attention to detail
• Tact and Diplomacy
• Ability to think critically and solve problems
• Excellent communication and consultation skills
• An understanding of equity, diversity, and inclusion principles as they relate to health practices is an asset. Humber River Health values lived and learned experiences in addressing systemic barriers and advancing inclusive practices.

Why choose Humber River Health?

At Humber River Health, our staff, physicians, and volunteers are lighting new ways in healthcare. We are proud to be recognized as a part of Greater Toronto’s Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows with our unwavering commitment to Staff, Physician and Volunteer engagement. We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and demonstrate our values of compassion, professionalism, and respect.

Humber River Health is committed to creating an inclusive, equitable and accessible workplace that reflects the diversity of our communities. Guided by our strategic direction to embed equity, diversity and inclusion in everything we do – and to address systemic barriers – we foster a culture where everyone feels respected, valued and empowered to contribute.

We welcome applications from individuals of all equity-deserving groups, including Indigenous peoples, racialized communities, persons living with disabilities, women, 2SLGBTQ+ individuals and seniors. We recognize that diverse identities and perspectives strengthen our ability to deliver safe, innovative and compassionate care.

As an equal opportunity employer, Humber River Health complies with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. We do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, marital status, family status, disability, or any other protected ground.

Accommodations are available throughout the recruitment process and employment. Please contact our recruitment team to discuss your needs confidentially.

This position is being posted in response to an existing vacancy at Humber River Health.

Recruitment Fraud Notice: Humber River Health does not request fees or payment from applicants as part of the recruitment process. If you receive suspicious recruitment-related advertising, communication, or content that does not appear to come from Humber River Health, please report it to [email protected] with any relevant details, screenshots, or links.