Project Coordinator - Custom (12 months contract - maternity leave replacement)

ROLES AND RESPONSIBILITIES

• Ensure coordination between the project team, the Centre of Expertises as well as the other services within Moment Factory.
• Plan and organize activities and meetings related to project implementation.
• Provide administrative support to the entire project team.
• Provide support to the project manager for all aspects of project management (budget, schedule, risk management, stakeholder management, communication, etc.).
• Ensure proper project documentation (note-taking, archiving, etc.).
• Assist in updating various tools (budget, schedule, etc.).
• Contribute to the enhancement of existing processes, devise and communicate new management tools to relevant stakeholders.
• Prepare contracts for freelancers and suppliers.
• Monitor communications with employees, clients, suppliers, collaborators, freelancers, and stakeholders.
• Assist the team with various accounting tasks (expense accounts, invoicing, etc.).
• Ensure efficient management of workload distribution and allocated project hours to adhere to budgetary limits.
• Coordinate and arrange travel and accommodations for the project team, and prepare associated documents (e.g., travel documents, Ical, Visa/B1, ATA Carnet, etc.).
• Manage tasks related to project closure, as required: archive data, conduct post-mortem analyses, gather graphic elements for the internal bank, and collect information for project communication.
• Deliver the project, with the collaboration of the entire team, on site.
• Execute ad-hoc requests from project managers.
• Support Producers in their business development efforts.

YOUR JOURNEY INCLUDES

• College diploma (DEC) or bachelor's degree in communication, project management, visual arts, and/or any other related experience.
• 2 to 3 years of experience in a coordination and/or project management position.
• Fluency in both French and English, both spoken and written (you will regularly communicate with English-speaking clients in this role).
• Proficiency in iWork, Office, and Google Workspace software suites.
• Work experience in an artistic environment related to Moment Factory's field of activity: multimedia environments, audiovisual production, architecture, events, etc., an asset. 

YOUR QUALITIES

• Independence, initiative, precision, adaptability, and strong organizational skills.
• Demonstrated ability to manage multiple projects simultaneously, work under pressure, and collaborate effectively in a team.
• Attention to detail, effective prioritization, and resourcefulness.
• Excellent communication skills and a customer-oriented approach.
• Comfortable performing clerical/administrative tasks.

SPECIFIC WORK CONDITIONS

• Flexibility in working hours.
• May include travel.

SOME PERKS THAT COME WITH WORKING AT MF

• Hybrid work mode to optimize work-life balance;
• Group insurance benefits for you and your family;
• Wellness account allowing you to claim personal expenses ;
• Yearly budget for an inspiration account;
• Free access to Dialogue telemedicine service, to quickly respond to your health concerns and those of your family;
• 5 paid sick days per year;
• Personalized training and skills development plan through the MF School;
• Daily meals at lower cost, snacks, and coffee available at all times;
• MF Life Department, a catalyst for employee wellness initiatives (physical, mental health, social activities, etc.).