Project Controls Specialist

Position Title: Project Controls Specialist Manager

The Project Controls Specialist provides administrative and project coordination support for the successful delivery of EV charging infrastructure projects. Working under the direction of the Project Managers and Director, this position supports all projects within the EV Development Department by maintaining project documentation, tracking schedules and milestones, coordinating project deliverables, supporting procurement and change order administration, and ensuring project records are complete, accurate, and submitted in accordance with client requirements. The Project Controls Specialist serves as a key administrative resource that helps keep projects organized and on schedule throughout the design, permitting, construction, and closeout phases.

Position Type: Full Time

Compensation: $23.50 per hour 

Why Work at MD7

• Paid vacation & sick leave
• 13 paid holidays annually
• Comprehensive medical, dental, and vision insurance
• Company-paid life insurance ($50,000), with the option to purchase additional coverage
• Voluntary benefits include pet insurance, long-term disability, and short-term disability
• Employee Assistance Program (EAP), providing confidential third-party support
• Structured mentorship program to support your growth and development
• Company-wide volunteer events to give back to your local community
• On-site gym and golf simulator located within the office building
• Private Wellness room
• Work on-site at Allen, TX office, featuring walkable access to scenic trails; proximity to Watters Creek shopping, dining, and entertainment; and an on-site gourmet coffee and tea bar

The Role

• Provide administrative support for all EV Development Department projects.
• Maintain project documentation, logs, and records throughout the project lifecycle.
• Track project milestones and forecast dates in Procore, Site Tracker, LiveTrack, and other project management systems as directed by Project Managers.
• Prepare project status reports and maintain accurate project data for internal and client reporting.
• Coordinate the collection, organization, review, and submission of project deliverables.
• Perform quality reviews to verify deliverables are complete, properly organized, and meet client submission requirements before upload.
• Track client and vendor purchase orders and maintain supporting documentation.
• Track client- and vendor-side change orders and maintain accurate records of approvals and status.
• Coordinate with clients, engineering consultants, utility companies, AHJs, contractors, subcontractors, vendors, property owners, and internal departments as needed.
• Collect project closeout documentation from General Contractors and other project partners, review for completeness, and submit final closeout packages.
• Maintain electronic project files and document version control.
• Escalate documentation, schedule, or administrative issues to the Project Managers when identified.
• Perform other administrative and project coordination duties as assigned.

You Have

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple assignments in a fast-paced environment.
• Ability to follow established processes and work effectively under direction.
• Proficiency with Microsoft Office (Excel, Outlook, and Word).
• Experience with Procore, Site Tracker, LiveTrack, or similar project management software is preferred but not required.
• Experience supporting construction, engineering, infrastructure, or project-based work is preferred but not required.
• Associate's or Bachelor's degree preferred; equivalent administrative experience will be considered.

Core Competencies

• Organization and time management
• Administrative coordination
• Document control and quality assurance
• Customer service
• Professional communication
• Adaptability and continuous improvement
• Integrity and accountability

Working Conditions

• Primarily office-based with prolonged computer use. Occasional attendance at project meetings or job sites may be required.

Disclaimer

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of responsibilities, duties, or qualifications. Management reserves the right to modify or assign other duties as business needs require.

From Our Legal Department:

The statements above are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Employees may be required to perform duties outside their normal responsibilities from time to time, as needed.

As part of our commitment to efficiency and fairness, we may use AI-powered tools to assist with certain stages of recruitment such as reviewing applications, matching skills to job requirements, and streamlining communication. All hiring decisions are finalized by a member of the HR team.

MD7 participates in E-Verify to confirm the employment eligibility of all newly hired employees.

MD7 is an Equal Opportunity Employer. If you need assistance or reasonable accommodation due to a disability, please contact us at [email protected].