Project Assistant

Job Title: Project Assistant

Location: Abuja, Nigeria

Reports To: Executive Management 

Role Overview

We are seeking a highly organised and proactive Project Assistant to support executive management across a group of companies. The primary focus of this role is to assist with the coordination and execution of projects, ensuring deadlines are met and objectives are achieved.

In addition, the Project Assistant will manage a range of administrative responsibilities, balancing operational priorities while adapting to the evolving needs of management. The ideal candidate will demonstrate versatility, discretion, and the ability to handle both project-based and administrative tasks in a fast-paced business environment.

Working Hours

·       Full-time

·       Occasional availability may be required outside standard working hours to support urgent project deadlines, executive schedules, or site visits.

·       Some travel within Nigeria may be required depending on project needs.

Key Responsibilities

·       Coordinate the execution of multiple projects by tracking progress, managing timelines, and supporting management in achieving project objectives across various business units.

·       Organise and facilitate meetings, appointments, and project review sessions with relevant stakeholders, ensuring effective communication and proper documentation.

·       Arrange travel and logistics for executives and project teams, including site visits, business trips, and conferences.

·       Screen and manage phone calls, emails, and correspondence, liaising professionally with clients, partners, contractors, and internal teams across different companies.

·       Prepare reports, presentations, and project-related documentation to support management decisions and maintain company standards.

·       Follow up with relevant teams, consultants, and vendors to ensure deliverables are completed within agreed timelines.

·       Assist with general administrative functions, including compliance documentation, operational paperwork, and ad hoc tasks or errands for executives when required.

Key Performance Indicators (KPIs)

Performance in this role will be measured using the following indicators:

·       Project coordination efficiency and timely follow-up on assigned tasks.

·       Percentage of project milestones achieved within agreed timelines.

·       Accuracy and quality of reports, documentation, and executive support provided.

·       Responsiveness to internal and external communication.

·       Effective management of executive schedules and meetings with minimal conflicts.

·       Initiative in identifying and resolving operational or project-related challenges.

·       Professional conduct, discretion, and stakeholder management.

Required Skills and Qualifications

·       Proven experience as a Personal Assistant, Executive Assistant, or Project Assistant, preferably within an architectural, engineering, construction, real estate, or project-driven organization.

·       A minimum of a Bachelor’s degree recognized institution.

·       Excellent organizational, communication, and interpersonal skills, with the ability to work in a fast-paced environment.

·       Strong IT proficiency, including Microsoft Office Suite or Google Workspace.

·       Ability to work independently, exercise sound judgement, and prioritize tasks effectively in a deadline-driven setting.

·       High level of discretion, professionalism, and reliability.

·       A proactive, solution-oriented mindset with the ability to take initiative and ensure tasks are completed effectively.

Additional Advantage

·       Prior experience supporting senior executives or managing multiple projects simultaneously.

·       Familiarity with project coordination within Nigerian business or construction environments.

·       Ability to manage multiple stakeholders across different companies within a group structure.