Edoxx Technical Services LLC is a US Company based in Houston, Texas, with access to +350 highly experienced and advanced Engineers and Technicians delivering know-how and expertise in Civil, Mechanical, Piping, Electrical, and Instrumentation engineering. Other related fields such as Projects Control, QA/QC Inspection, 3D Geometrical and Intelligent Modeling, and Drafting are also available.
Our client is looking for a Project Administrator to work on-site at their Monrovia, CA office. This person will be responsible for providing administrative support to project teams and ensuring the smooth running of projects within the client and customer. The successful candidate will assist in the planning, coordination, and execution of project activities while ensuring compliance with company policies, industry regulations, and support to multiple Managers / Project Managers.
Duties and Responsibilities:
- Provide administrative support to project managers and teams
- Coordination and collaboration with project team and other administrative team members
- Assist in the development and maintenance of project schedules, budgets, and plans
- Take notes, issue project letters, coordinate project meetings, prepare agendas, book food plans for breakfast / lunch meetings
- Assist in the preparation and review of project reports, PowerPoint presentations, and documents
- Track project progress, prepare status reports, and highlight any issues or risks to project managers
- Assist in the procurement of project materials and services
- Manage project documentation and ensure compliance with industry regulations and best practices
- Communicate with internal and external stakeholders regarding project updates and issues
- Excellent communication, organizational, and interpersonal skills
- Ability to multitask and manage priorities in a fast-paced environment
- Provide some travel assistance
Qualifications:
- 10+ years of experience as a Project Administrator or Executive Assistant
- Experience working in the Oil & Gas Industry / EPC companies
- Proficient in Microsoft Office Suite and project management software
- Advanced word processing, spreadsheet, and graphics software skills
- Ability to work independently and as part of a team
- Experience communicating with individuals from various cultural and engineering backgrounds
- Knowledge of industry regulations and best practices
- Previous experience in coordinating travel (Domestic / International)
- Experience working with international customers preferred
- Bachelor's degree in business administration, engineering, or a related field preferred
Top Skills
What We Do
Edoxx Technical Services LLC is a U.S. company based in Houston, Texas, with more than 75 engineers and technicians delivering advanced solutions in 3D intelligent modeling and asset data management. Edoxx is a highly specialized Engineering Unit and a member of the Group of Companies of Vepica International B.V. (www.vepica.com) with over 1.800 engineers and technicians and ranked as one of the top 100 International Design Firms by ENR.
By means of linking the as-built engineering model and data with the reliability and integrity information of the asset, our company delivers a service that enhances the productivity of our clients and dramatically reduces their operational costs.
Edoxx helps engineers, contractors and owner-operators make faster and smarter decisions by building precise, error-free as-builts and intelligent 3D models based on accurate data captured through the use of state-of-the-art laser scanners.
Data is visualized over a 4D Platform ( 3D Model + Data ) generates dramatic cost savings while exponentially improves the risk mitigation and the generation of new ideas that benefits the project efficiency.
Business Benefits Obtained by Clients:
-Operational Excellence
Access to important asset information on real-time facilitates the generation of faster and more accurate decisions which translates into lower operational costs, better productivity and higher level of engineering .
-Plant Safety
Proactive monitoring and sharing of asset information along with safety training helps protect employees and reduces the risk of costly downtime or disasters.
-Compliance
Accurate and accessible data enables timely reporting for regulatory and governmental compliance.
-Subcontractors claim reductions
Better and easy framework for management discussions regarding plant modifications, upgrades and negotiations.
