Project Administrator

This job posting is solely on behalf of and for the sole benefit of East Coast Mining Ltd. ("ECM"), irrespective of whether this job posting has been listed on job boards of other legal entities. Any individuals hired from this job posting will be employees of ECM.

You are an energetic, detail-driven administrative professional with document control experience, who thrives in a fast-paced, project-focused environment. As our Project Administrator, you’ll play a key role in keeping the project running smoothly by coordinating administrative and operational activities across multiple initiatives. You’re a natural problem solver who looks for smarter, more efficient ways to improve processes and elevate project performance.
Come join our True Blue team on site today!

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Essential Responsibilities:

• Performs ongoing monitoring of procurement and personnel program for errors, inconsistencies, or trends requiring attention
• Supports issue resolution by proactively identifying concerns and bringing them forward to the program manager or team for action
• Administers the review of smaller subcontractor and vendor invoices and supporting documentation for completeness, correcting or escalating discrepancies as needed
• Maintains accurate records and ensure data integrity across all systems and trackers
• Coordinates the creation, issuance, and tracking of purchase orders for internal teams and subcontractors
• Administers up‑to‑date PO data within project databases and spreadsheets
• Supports resolution of PO changes or issues by working with project teams to address them promptly
• Coordinates with subcontractors and build partners to collect required billing documentation
• Performs reviews of subcontractor billing logs for accuracy against POs, scopes, and supporting materials
• Supports follow upon missing information and flags discrepancies or concerns to the appropriate teams
• Performs medium level data entry and tracking activities across all mining program streams
• Maintains logs, dashboards, and reporting tools to support daily program operations
• Supports data accuracy by providing timely updates to the project team and leadership
• Supports preparation of project documentation, status updates, and reports
• Coordinates meeting logistics, including scheduling, preparing materials, and maintaining project calendars
• Organizes distribution lists and ensures project information is current and organized
• High attention to detail with strong accuracy in data entry and review.
• Communication and customer‑service mindset when working with vendors and internal teams
• Ability to problem‑solve and identify errors or risks in data

 

Qualifications:

• 2 years of administrative or coordination experience in a high‑volume environment
• Strong proficiency with MS Excel, Word, Bluebeam or Adobe.
• Experience with accommodation coordination and purchase order management
• Experience working with subcontractors and field operations teams

Working Conditions:

• This is a site based position

Additional Information

East Coast Mining Ltd. (ECM) is part of the long-term plan to revitalize mining activities in St. Lawrence, Newfoundland. ECM specialize in Drilling, Blasting, Loading, Hauling and Equipment Maintenance. Be part of the team that will mine high-quality fluorspar to produce fluorspar concentrate for export to domestic and international markets.

Employment Equity

We believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our team consists of individuals from all backgrounds who contribute diverse perspectives and experiences. Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via [email protected].