The Role
Supports project managers, coordinators, and senior leadership with clerical and administrative duties. Responsibilities include preparing documents, maintaining project files, collecting subcontractor records, managing supplies, arranging travel, coordinating meetings and minutes, distributing communications, handling international shipping, and requesting access credentials for government project locations. Requires strong organization, communication, confidentiality, Microsoft Office proficiency, and familiarity with construction documentation.
Summary Generated by Built In
Description
Project Administrator
The Project Administrator will support Project Managers and Project Coordinators by performing a variety of administrative tasks that help ensure the smooth operation of project-related functions.
Duties and Responsibilities (Essential Job Functions)
- Perform clerical and administrative tasks such as drafting letters, memos, invoices, reports, and various documents
- Create and manage electronic project folders
- Gather and maintain subcontractor documentation and required forms
- Monitor and replenish office supplies; place and follow up on supply orders as needed
- Provide administrative support to senior staff, including the Executive Director and other leadership team members
- Assist with travel arrangements and related software use for executives and field personnel
- Schedule and attend meetings; take notes and prepare meeting minutes
- Receive and review incoming communications or memos and distribute relevant information to staff
- Coordinate shipping needs for international project locations
- Handle sensitive matters with confidentiality and discretion
- Request access credentials for government project locations and coordinate required information with subcontractors and agency contacts
- Perform other assigned duties
Requirements
Education and Experience
- Bachelor’s degree in Business Administration with 1–2 years of related experience; or
- Community college program with 3+ years of related experience; or
- High school diploma with 5+ years of related experience
- Ability to manage responsibilities independently and work effectively in a team environment
- Strong verbal and written communication skills
- Excellent attention to detail and organizational abilities
- Proficient in Microsoft Office applications
- Knowledge of administrative and office systems including word processing, spreadsheets, email, and file management
- Familiarity with general office procedures and construction-related documentation
- Capable of handling multiple tasks with a high level of accuracy and reliability
- Reports to the Project Coordination Supervisor
- Light physical activity including lifting or moving lightweight materials
- Regularly required to sit or stand, bend, and reach
- Must have a valid driver’s license and be insurable under company policy
CMS offers competitive pay and a benefits package including:
- Health, Vision, and Dental Insurance
- AFLAC
- 401(k) with company match
- Paid Time Off
- Life Insurance
- Paid Holidays
Skills Required
- Bachelor's degree in Business Administration with 1–2 years of related experience
- Community college program with 3 or more years of related experience
- High school diploma with 5 or more years of related experience
- Strong verbal and written communication skills
- Excellent attention to detail and organizational abilities
- Proficiency in Microsoft Office applications
- Knowledge of administrative and office systems, including word processing, spreadsheets, email, and file management
- Familiarity with general office procedures and construction-related documentation
- Ability to manage multiple tasks accurately and reliably
- Valid driver's license and insurability under company policy
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
CMS Corporation is an award-winning general construction contractor serving federal and commercial clients worldwide. Its work spans design-build and design-bid-build delivery, new construction, renovations, fueling systems, and energy and sustainability projects. The company also self-performs mechanical, piping, and fabrication work, applying its construction know-how and mechanical capabilities to technically challenging assignments. CMS emphasizes quality, safety, schedule, and customer service on each project.
