The Role
Provides project administration, document management, reporting, financial coordination, meeting support, and OHS administration for industrial projects. Maintains project files, templates, websites, minutes, timelines, and financial reports while supporting project managers and internal and external clients. The role requires strong communication, attention to detail, administrative experience, and familiarity with Oracle, Microsoft Office, project management systems, document management, and financial tools.
Summary Generated by Built In
Job Description
The role focuses on high‑quality reporting, document/template compilation, and supporting project management, controls, and finance processes. Strong English communication skills and excellent attention to detail are essential.
About You
- Minimum 5 years’ experience in project controls/admin, preferably within industrial environments.
- Strong English (written and verbal) and high attention to detail in reporting and templates.
- Good understanding of project management, controls, and finance processes.
- Experience with Oracle systems and the Microsoft suite (Excel, Word, PowerPoint; Teams/SharePoint desirable).
Key Responsibilities:
- Provide project administration and document management support to projects under the guidance of the Job and Project Managers
- Responsible for the establishment and maintenance of project administration including files, meeting minutes and websites
- Coordination of project financial reports, ensuring project managers are informed about project timelines
- Participate professionally and enthusiastically within the project team and provide support as directed
- Provide a quality service to internal and external clients
- Responsible for the coordination and maintenance of project OHS activities
- Possess an understanding of business activities
- Act in a timely manner to complete all internal client requests efficiently and inform clients when unable to meet expectations and reach agreement on course of action.
- Build rapport and communicate professionally with all team members and clients even when the situation becomes difficult
- Co-ordinate own workflows to ensure completion of special project priorities
- Seek specific, constructive and immediate feedback to ensure development of best practice knowledge
- Achievement of team goals are obtained through personal effort
- Proven administration experience
- Demonstrated experience with document management and project management systems, applications and financial tools
- Understand and adhere to the Beca values
- Act in accordance with industry / professional ethics maintaining professionalism at all times
- Contribution and effort is aligned to organizational objectives
- Comply with all company HSE systems and procedures relevant to the role, in accordance with local documented HSE responsibilities and accountabilities. No work-related injuries, illnesses or adverse environmental outcomes due to incorrect or inadequate application of systems or procedures
- Participate in performance development discussions with manager initiating and managing own personal development with all CPD requirements met
- Work co-operatively and collaboratively willingly accepting share of workload and helping others when required
Skills Required
- Minimum 5 years of experience in project controls or project administration, preferably in industrial environments
- Strong written and verbal English communication skills
- Excellent attention to detail in reporting and template preparation
- Good understanding of project management, project controls, and finance processes
- Experience with Oracle systems
- Experience with Microsoft Excel, Word, and PowerPoint
- Experience with Microsoft Teams and SharePoint
- Proven administration experience
- Experience with document management, project management systems, applications, and financial tools
- Understanding of business activities and professional ethics
- Ability to comply with company HSE systems and procedures
Beca Group Limited Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Beca Group Limited and has not been reviewed or approved by Beca Group Limited.
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Leave & Time Off Breadth — Leave options include wellbeing leave, volunteer leave, enhanced compassionate leave, and family‑friendly parental leave layered on top of annual leave. These programs are positioned as core benefits, with specifics varying by country.
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Wellbeing & Lifestyle Benefits — Wellbeing resources include an Employee Assistance Program, wellness initiatives, and employee‑led affinity groups, with some locations also offering gym discounts and similar perks. Flexible working arrangements are emphasized as part of the overall wellbeing approach.
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Equity Value & Accessibility — Employee ownership with a broad shareholding base and a long‑running share scheme provides potential long‑term value and alignment for eligible employees. Participation depends on eligibility and tenure, so the impact varies by individual.
Beca Group Limited Insights
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The Company
What We Do
Beca is one of the largest employee-owned professional services consultancy firms in the Asia-Pacific region, providing engineering, design, and advisory services to help clients optimize assets and infrastructure.
