Project Administrator

Jensen Hughes is seeking a full-time Project Administrator for our Bellevue, WA office. This position requires strong communication skills, a positive attitude, and proficiency in Microsoft Office applications. The Project Administrator will provide administrative and project support to staff located throughout Oregon and Washington, supporting approximately 20 engineers and consultants. The role is critical to ensuring efficient project execution, office operations, and exceptional client service. 

Responsibilities

• Maintain and enter new proposals in SharePoint and update CRM systems to ensure data accuracy and completeness.
• Process client contracts and coordinate with the Contracts Team on reviews, modifications, and negotiations.
• Set up new projects in SharePoint and coordinate project initiation activities with Project Finance Analysts.
• Support project accounting activities, including billing, collections, accounts payable, and related financial tasks.
• Coordinate with Marketing on vendor packets, qualifications, and other project-related materials.
• Provide backup support to Project and Office Administrators across the West Region as needed.
• Assist the Function Admin Leader, Team Leader, Managers, and Project Managers with project-related administrative tasks.
• Welcome and assist staff, clients, and visitors entering and exiting the office.
• Support a positive, productive office culture and assist with overall office operations.
• Perform general office administration duties, including answering phones, mail distribution, document preparation, filing, office supply management, meeting coordination, and report production.
• Participate in additional project and office support activities as business needs require.

Requirements and Qualifications

• High school diploma, Associate's degree, or equivalent professional experience.
• 4+ years of administrative and project support experience, preferably within an engineering, consulting, or professional services environment.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
• Excellent organizational, time management, and multitasking abilities.
• Ability to identify and resolve issues with minimal supervision.
• Flexible, adaptable, and eager to learn in a fast-paced environment. 

Preferred Qualifications

• Experience supporting engineering, architecture, construction, or consulting teams.
• Familiarity with SharePoint, CRM platforms, and Egnyte.
• Experience supporting project financial processes and project lifecycle administration.
• Demonstrated ability to build positive working relationships and contribute to a collaborative office environment.

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

At Jensen Hughes, we embrace innovation and understand that people are increasingly using artificial intelligence (AI) tools like ChatGPT and other generative platforms to learn, prepare and communicate.  We have provided some guidelines regarding the responsible use of AI in the recruitment process.  Please click here to review.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data.  Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA.  Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

*Policy on use of 3rd party recruiting agency for direct placements
Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.