The Role
Provides clerical, financial, and administrative support for project accounting. Responsibilities include maintaining project records, preparing invoice documentation, reviewing subconsultant invoices, updating ERP data, supporting project setup and invoicing, performing invoice quality control, maintaining databases and files, and assisting Project Accountants, Project Managers, and finance teams.
Summary Generated by Built In
Role Overview:
Provides project financial and administrative support related to project accounting
activities within a Sector. Performs clerical and financial support functions and assists
Project Accountants and Project Managers with maintaining accurate project records and
supporting invoicing processes.
What We’re Looking For:
- Associate’s or higher-level degree in Accounting, Finance, Business Administration,
or related field preferred.
- Proficiency with Microsoft O ice Suite (Word, Excel, Outlook) required.
- Proficiency with Adobe products, database management software, and internet
based tools required.
- Ability to maintain positive working relationships with internal and external
stakeholders required.
- Ability to work e ectively with all levels of management, clients, and sta required.
- Strong verbal and written communication skills required.
- Ability to anticipate and respond to internal and external client needs required.
- Ability to perform self-directed tasks required.
- Strong conflict resolution skills required.
- Excellent attention to detail required.
- Above-average analytical skills required.
- Working knowledge of MIS, accounting, and financial systems required.
- Ability to prioritize tasks by assessing urgency and importance required.
- Ability to make clear and timely decisions required.
- 4 years of related experience preferred.
- Experience working with Dynamics preferred.
- Experience supporting project accounting or financial operations preferred.
- Experience working in professional services environments preferred.
- Familiarity with ERP systems and project-based workflows preferred.
What You’ll Be Working On:
Firm-Wide / Project Financial Support
•
- Performs high-level general clerical duties in support of project accounting and
financial operations.
- Completes electronic file transfers and manages project-related documentation.
- Compiles invoice package backup documentation, including timesheets and
expense reports.
- Reviews, validates, and monitors subconsultant invoices and payments.
- Updates project records within the ERP system.
- Assists with project setups and invoicing activities, as required.
- Performs quality assurance and quality control (QA/QC) of invoicing packages.
- Supports accurate revenue recognition processes through administrative and documentation support.
Administrative Support
- Creates and modifies documents using company-adopted software.
- Produces drafts, reports, correspondence, and forms as required.
- Maintains databases as directed.
- Maintains accurate and e icient electronic and/or physical filing systems.
- Provides administrative and project-related support to sta on assigned projects.
Operational Support
- Supports Project Accountants, Project Managers, and finance team members with
project-related administrative tasks.
- Assists with maintaining accurate project documentation in accordance with
company procedures.
- Supports firm-wide initiatives and special projects as needed.
- Performs other duties as assigned.
Skills Required
- Associate's or higher-level degree in Accounting, Finance, Business Administration, or a related field
- Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
- Proficiency with Adobe products, database management software, and Internet-based tools
- Ability to maintain positive relationships with internal and external stakeholders
- Ability to work effectively with management, clients, and staff at all levels
- Strong verbal and written communication skills
- Ability to anticipate and respond to internal and external client needs
- Ability to perform self-directed tasks
- Strong conflict resolution skills
- Excellent attention to detail
- Above-average analytical skills
- Working knowledge of MIS, accounting, and financial systems
- Ability to prioritize tasks based on urgency and importance
- Ability to make clear and timely decisions
- Four years of related experience
- Experience working with Dynamics
- Experience supporting project accounting or financial operations
- Experience in professional services environments
- Familiarity with ERP systems and project-based workflows
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
OutForce is an Australian-owned and managed BPO company based in the Philippines. It provides professional offshore staffing and facilities solutions, helping organizations develop offshore operations, scale affordably, and improve efficiency. Its services span recruitment and HR, payroll, IT support, compliance, and AI-driven hiring, with secure infrastructure and optimized processes designed to deliver capable teams and business continuity for growing businesses worldwide.
