Description
· Communicate effectively with Project Managers and Subconsultants regarding contract documents, change orders, project modifications, approvals, and billing-related services
· Open new projects, proposals, and clients in the enterprise software system
· Review contracts for financial terms and ensure accurate representation in project setup documentation; notify Project Managers of any discrepancies
· Process draft invoices and related documentation through the electronic billing system
· Prepare and finalize invoices for billable projects, including all required backup documentation
· Upload final invoices to client billing portals as needed
· Review consultant invoices and coordinate approvals with Project Managers
· Maintain organized electronic filing and archiving of project-specific documents including contracts, proposals, budget changes, and project setup forms
· Ensure timely communication to resolve open items and maintain project clarity
· Obtain appropriate approvals in accordance with company policies
· Research and reconcile project-related financial issues; identify and resolve variances
· Provide ongoing support to Project Managers and coordinate with local offices
· Perform other duties as assigned
Requirements
· Bachelor's degree in accounting, Finance, or related field
· 3+ years of experience in project accounting, preferably in AEC or professional services
· Proficiency in accounting software (e.g., Deltek/Vantagepoint, BST, EleVia or similar ERP systems)
· Strong Excel skills and analytical mindset
· Excellent communication and collaboration skills
· Ability to manage multiple priorities and meet deadlines
Skills Required
- Bachelor's degree in accounting, Finance, or a related field
- 3+ years of experience in project accounting, preferably in AEC or professional services
- Proficiency in accounting software such as Deltek Vantagepoint, BST, EleVia, or similar ERP systems
- Strong Microsoft Excel skills and an analytical mindset
- Excellent communication and collaboration skills
- Ability to manage multiple priorities and meet deadlines
What We Do
Binkley & Barfield, Inc. is a multidisciplinary civil engineering consulting firm specializing in infrastructure services. They provide expertise in transportation design, utility coordination, water and wastewater systems, land development, and construction management. The firm serves public and private sector clients, focusing on municipal, regional, and state surface transportation and public infrastructure projects across North America.
