Program Support Assistant (PSA)
Location: Onsite, Manhattan, KS
Position Summary
ELYON is seeking a reliable, highly organized, and proactive Program Support Assistant to provide critical administrative and clerical support to scientific administrators, executives, and research units for a Federal Agency in Manhattan, KS. The successful candidate will provide dependable day-to-day administrative support that keeps office operations organized, responsive, and accurate, allowing scientific and administrative personnel to focus on the agency’s research mission
Key Responsibilities & Duties:
- Administrative & Office Support: Greet office visitors, answer and route incoming telephone calls, manage incoming/outgoing physical mail, and collate/distribute daily correspondence.
- Calendar & Meeting Management: Schedule appointments, coordinate complex meeting logistics, manage executive calendars, and assist in event planning to prevent scheduling conflicts and missed deadlines.
- Professional Written Communication: Draft, edit, and format professional emails, memos, letters, instructional documents, and reports with proper spelling, grammar, and professional tone.
- Records & Document Management: Establish and maintain organized physical and electronic filing systems in accordance with federal documentation standards.
- Financial & Bookkeeping Clerical Support: Perform general accounting, bookkeeping, billing support, and invoice preparation/management.
- General Operations: Make independent daily decisions to prioritize and handle routine and advanced clerical tasks efficiently.
Required Qualifications & Skills:
- Software Proficiency: Proficiency in the Microsoft Office 365 suite (Word, Excel, Outlook, PowerPoint, Teams) and the quick-learning aptitude for specialized federal or enterprise computer software.
- Mathematical & Financial Aptitude: Sufficient skill in basic mathematics, general accounting, bookkeeping, and billing principles.
- Communication Skills: Strong verbal communication and collaboration skills when working alongside administrators, scientific staff, management, and agency leadership.
- Organizational & Time Management Skills: Exceptional attention to detail, proactive task prioritization, and multi-tasking capabilities in a fast-paced setting.
- Professional Writing: Demonstrated ability to compose polished, error-free documents, reports, and emails.
- Decision-Making: Capability to exercise sound, independent judgment on daily administrative tasks.
Eligibility & Compliance Requirements
- Must be a U.S. citizen and able to complete and maintain all agency-required background investigation, suitability, Public Trust, and identification credential requirements.
**Disclaimer: This position is contingent upon ELYON’s receipt of contract award, Government acceptance of the proposed candidate, completion of required onboarding, and continued contract funding.**
Only shortlisted candidates are going to be contacted.
Benefits:
Paid sick leave, Medical/Dental (optional), 401 (k) Retirement Plan (optional), Employer Paid Life Insurance, Employer Paid Short Term Disability, Optional Life Insurance.
ELYON International, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Skills Required
- Proficiency in Microsoft Office 365 suite (Word, Excel, Outlook, PowerPoint, Teams)
- Ability to quickly learn specialized federal or enterprise computer software
- Basic mathematics, general accounting, bookkeeping, and billing principles
- Strong verbal communication and collaboration skills
- Exceptional attention to detail, organizational and time management skills, and ability to multitask
- Demonstrated professional writing, editing, and document formatting skills
- Capability to exercise sound, independent judgment on daily administrative tasks
- Must be a U.S. citizen able to complete and maintain required background investigation, suitability, Public Trust, and identification credential requirements
What We Do
ELYON International is a premier management consulting firm with a diverse list of both government and commercial customers. ELYON International provides comprehensive management consulting, information technology, geospatial and professional support services that enable our customers to meet their goals and exceed performance objectives. Ingrained in the ELYON culture is a commitment to excellence that resonates throughout our valued employees and clients. We are committed to nourishing longstanding and fulfilling careers for our employees that builds on a strong life-work balance, opportunity for advancement and continuous improvement through training opportunities. ELYON has emerged as a trusted name for Government and commercial sector customers. ELYON International’s President is the recipient of various leadership awards including the 2009 Oregon Minority Small Business Person of the Year award, presented by the SBA’s Portland, Oregon District. ELYON International specializes in the disciplines of Information Technology support, Enterprise Geographic Information Systems, Program and Project Management, and Professional Staffing. Using proven principals and methodologies that begin with a focus on customer satisfaction, the ELYON International Team provides solutions and services to assist government and commercial organizations in meeting and exceeding their business goals
