Program Control Specialist

Empower AI is AI for government. Empower AI gives federal agency leaders the tools to elevate the potential of their workforce with a direct path for meaningful transformation. Headquartered in Reston, Va., Empower AI leverages three decades of experience solving complex challenges in Health, Defense, and Civilian missions. Our proven Empower AI Platform® provides a practical, sustainable path for clients to achieve transformation that is true to who they are, what they do, how they work, with the resources they have. The result is a government workforce that is exponentially more creative and productive. For more information, visit www.Empower.ai.

Empower AI is proud to be recognized as a 2024 Military Friendly Employer by Viqtory, the publisher of G.I. Jobs. This designation reflects the company’s commitment to hiring and supporting active-duty and veteran employees.

Corporate Finance is seeking an experienced Program Control Specialist who will support multiple Program Managers and lead the financial management, analysis and reporting for multiple programs.

Responsibilities:

The Program Control Specialist will provide the overall financial planning, analysis, and reporting of multiple programs. Programs may include multi-CLIN and multi-year, with significant components of subcontractors and/or materials. The Financial Analyst shall be responsible for the following (to include but not limited to) activities: 

• Manage multiple programs setup/administration of costs, revenue, budget and forecast.
• Responsible for the accurate, timely preparation, submission of financial contract deliverables and monthly invoicing.

• Presents program financial data to the customer as well as executive leadership.
• Performs monthly, quarterly, and yearly internal financial performance analysis/reporting and related variance analysis.
• Compares actual financial performance against forecasted goals to assist managers in refining budgeting methods and assumptions.
• Prepares internal financial planning (i.e., annual operating plan, rolling quarterly forecasts).

• Reads and interprets government contracts, processes and provides all CostPoint administration in accordance with internal control procedures.
• Coordinates with Contracts department for contract awards, modifications, ROMs, additional funding requests, at-risks and 75% notices.
• Manages subcontractor PR/PO’s, invoice processing and cost analysis.
• Prepares monthly subcontractor costs accruals, journal entries, and labor corrections.
• Interfaces with Payroll, GL, AP and AR departments to ensure program actions/costs are processed accurately and provide corrective action as required.
• Reviews monthly Aged AR and Unbilled reports and assists with resolving issues.
• Ensures programs are managed in accordance with internal policies and processes, FAR/DFAR government regulations, and Joint Travel Regulations (JTR).
• Advises the Finance Director, Program Managers, Contracts and Subcontracts departments on program issues that need to be addressed with the customer and/or subcontractors.

 Desired:

• Demonstrated ability to interact with diverse teams to develop and review task order and program budgets and forecasts.
• Demonstrated ability to measure and report of financial performance progress against budget, identify any variances and employ critical-thinking and analysis to identify variance causes and potential remediation, and communicate identified financial and/or operational risk.
• Demonstrated ability to manage/maintain multiple project plans in parallel in a high-paced environment with compliance, meeting required deadlines.
• Detail-oriented with strong verbal and written communications skills.
• Demonstrated ability to develop, implement, review, and improve on business processes.
• Demonstrated ability to create and maintain complex Excel financial models.
• Ability and willingness to support all levels of program support, including critical administrative tasks and ad-hoc support.

Requirements:

• Bachelor’s degree or equivalent.
• Minimum 4-8 years of related experience.
• Experience supporting industry standard software products; preferably hands-on experience using Unanet.
• Experience as a remote worker demonstrating time management and self-discipline.

Physical Requirements:The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to do the following:

• This position will be a hybrid of working out-of-the Empower AI HQ office in Reston, VA and remote when not required to be physically in the office. The candidate must be flexible to working in the office as needed to meet with program managers and team, as well-as Empower AI leadership to maximize performance efficiencies.
• When working remote, personnel are-expected-to maintain their home workspace in a safe manner, free from safety hazards.
• When working remote, personnel are expected to be prepared to appear on camera for meetings with co-workers and government partners via video chat.
• When working remote, personnel are expected to maintain standard working hours and to be available for meetings, and other collaborative efforts during working hours.
• Personnel are expected to ensure the protection of proprietary company and customer information accessible from their home office consistent with the company’s expectations of information security.
• Communicate verbally and respond to verbal communications in person, over the phone or by video chat.
• Communicate clearly and succinctly in writing, primarily utilizing a keyboard.
• Sitting for long periods.
• Viewing computer screens for long periods of time.

All hiring and promotion decisions at Empower AI are based on merit to bring the best talent available to contribute to our firm’s overall success. It is the policy of Empower AI not to discriminate against any applicant for employment, or employee because of age, color, sex, disability, national origin, race, religion, or veteran status. Empower AI is a VEVRAA Federal Contractor.

If hired for this position, the base salary range would be within the range provided. The base salary range represents the anticipated low and high end of the salary range for this position. Actual salaries may vary based on various factors including but not limited to work location, skills, experience, gov con contractual requirements, and performance. The range listed is just one component of Empower AI's total compensation package for employees.