The Role
Supports defense acquisition projects by tracking schedules, milestones, risks, budgets, funding, procurement activities, deliverables, and project data. Prepares reports, presentations, data-call responses, documentation, meeting materials, and action-item trackers while coordinating with government and contractor personnel. The role also supports financial reconciliation, spend forecasting, N-ERP work breakdown structures, purchase requisitions, and configuration-controlled program records.
Summary Generated by Built In
SAIC is seeking a Program Analyst Associate to support the Ship and Air Integrated Warfare (SAIW) Division at Naval Air Warfare Center Aircraft Division - Webster Outlying Field (NAWCAD WOLF), in St. Inigoes, Maryland.
This is a Hybrid position that requires 2 day of onsite support weekly.
Minimum of an Interim Secret Clearance is required to begin work.
The Program Analyst Associate will provide analysis and coordination of the schedule, timeline, procurement, staffing, and budget of a product or service on a per project basis. The analyst will collaborate directly with various contractors and/or government Project Leads/personnel to collect and organize program data, monitor project milestones, and ensure accurate budget execution tracking.
This role is ideal for an analytical, detail-oriented professional who wants to grow a career in defense acquisition, project management, and/or government contract administration.
Core Responsibilities:
- Project Tracking:
- Assist in maintaining project localized action item trackers
- Monitor milestones, track project deliverables, and ensure deadlines are met across teams
- Assist in analyzing and tracking project risks and opportunities
- Support tracking of schedules to assist in analysis of resource usage and resource planning
- Financial & Data Analysis:
- Collect, organize, and validate project budget and expense data
- Support Spend Plan and Forecast development, commitment tracking, obligation tracking, expenditure tracking, reconciliation tracking, and final billing
- Support the development of Work Breakdown Structures (WBS), elements, and network activities in Navy enterprise resource planning (N-ERP)
- Reporting & Data Visualization:
- Extract, synthesize, and sanitize data from internal repositories and databases
- Prepare standard weekly/monthly status reports and presentations for leadership and/or government customers
- Support the development of responses to data calls from internal and external offices
- Process & Documentation Support:
- Maintain configuration control over program folders and operational repositories/libraries
- Support the receiving, processing, monitoring, and execution of incoming and outgoing funding
- Support in the development of the documentation required to support Purchase Requisitions (PRs) for contract obligations
- Team Coordination:
- May Schedule programmatic meetings, prepare agendas, document technical/operational meeting minutes, and actively track action items to closure.: Contacts are primarily with immediate supervisor, project leaders, and other professionals in the group
Required Qualifications:
- Bachelor’s Degree with 0–3 years of experience; OR a High School Diploma with 6 years of direct project administration/analytical experience
- Must be a U.S. Citizen with an active Secret Security Clearance, or the ability to immediately obtain an Interim Secret clearance
- Proficient in MS Excel (working knowledge of pivot tables, formulas like VLOOKUP/XLOOKUP, and data formatting, etc.) and the broader MS Office Suite (Word, PowerPoint, Outlook). Familiarity with SharePoint online (navigating/maintaining libraries)
- Strong organizational habits, high attention to detail, and excellent written and verbal professional communication skills
Preferred Qualifications:
- Knowledge of Government project, financial, and contracting processes/regulations
- Experience with N-ERP; creating WBSs, creating/reviewing Purchase Requestions (PRs) and/or Purchase Orders (POs), and utilizing Budget Hierarchy reports to track/analyze budget and execution of funds
- 1 year experience supporting Department of Defense organizations (preferably NAVAIR or NAWCAD)
We are approximately 23,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.3 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.
Skills Required
- Bachelor’s degree with 0–3 years of experience, or high school diploma with 6 years of direct project administration or analytical experience
- U.S. citizenship
- Active Secret security clearance or ability to immediately obtain an Interim Secret clearance
- Proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP formulas, and data formatting
- Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Outlook
- Familiarity with SharePoint Online and maintaining document libraries
- Strong organizational skills and attention to detail
- Excellent written and verbal professional communication skills
- Knowledge of government project, financial, and contracting processes or regulations
- Experience with N-ERP, work breakdown structures, purchase requisitions, purchase orders, and budget hierarchy reports
- One year of experience supporting Department of Defense organizations, preferably NAVAIR or NAWCAD
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The Company
What We Do
Spectrum San Diego is a high tech security innovator, specializing in ultra-low-dose X-ray screening systems.
