The Role
Coordinates VFX production and post-production workflows, tracks departmental deadlines, organizes dailies and meetings, maintains production databases, communicates updates across teams, documents supervisor notes, monitors artist progress, supports client deliveries and edits, and helps resolve production issues while managing resources and schedules.
Summary Generated by Built In
The VFX Production Coordinator is central to visual effects project management. The liaise with all aspects of production and post-production: Director, Editor, external VFX Supervisor and Producers, internal Producers and Supervisors as well as artists. Working closely with and on behalf of the internal VFX Producer they help strategize and implement tasks and targets crucial to the delivery of the project on time and on budget.
Responsibilities:
- Work with producers, Leads and Supervisors to track and manage the workflow through the departments meeting internal and external deadlines.
- Organize daily, rounds and meetings, taking notes of supervisors and logging into the production software and following up on information as necessary.
- Ensure the production database is kept updated daily with notes and critical information before departing for the day.
- Communicating information quickly and succinctly to crew and other departments in person as well as via e-mail
- Communicating (directly or through the Production Assistant) client sessions and dailies/meeting changes
- Keep communication flowing from Supervisor to Leads and crew to all other departments.
- Anticipate and communicate issues to the Producer and Supervisor to resolve problems quickly.
- Take detailed, comprehensive notes and review with Lead after dailies/rounds.
- Maintain an accurate summary of progress from the previous day’s work by artists.
- Oversee the execution of client deliveries of all temps and finals.
- Manage edits along with the editorial department.
- Manage resources and communicate coherently with other support departments.
- Help to maintain a positive, upbeat and professional production office, being pro-active and solution-orientated.
- Other ad hoc duties as may reasonably be expected
RequirementsEssential Skills:
- Highly organized
- First-class time/project management skills
- Excellent written and verbal communication skills
- Proven ability to prioritize conflicting tasks
- Able to remain calm and confident in a fast-paced environment
- Able to work within a team towards a common goal
- Basic understanding of live-action and CG based visual effects workflows
- Basic understanding of common file formats and resolutions
- Looking for Experienced Candidate with at least 2 to 3 yrs as VFX Coordinator.
Desirable Skills:
- Previous experience at Junior Production Coordinator or Production Assistant level
- Good knowledge of MS Office packages (including Word, Excel and Project)
- Basic Avid/editorial knowledge
- Lateral thinking skills
Benefits
- Sophisticated work stations in employees' work areas to enhance productivity
- Employees can always have a healthy work life balance.
- We're off on even Saturdays, Festive holidays and Sundays.
- The staff and the management work together to create a positively-aligned, friendly, and energetic work environment.
- We provide Training in the workplace to enhance the employees' soft skills development, leadership abilities, and develop professional competencies as important as technical skills to help in personal & professional growth.
- The company carries out various entertainment events, stress buster activities, and ice-breaking sessions for newcomers to lighten up the work atmosphere and make working a fun-filled experience.
- Relocation assistance is provided to employees.
Skills Required
- Highly organized
- First-class time and project management skills
- Excellent written and verbal communication skills
- Ability to prioritize conflicting tasks
- Ability to remain calm and confident in a fast-paced environment
- Ability to work within a team toward a common goal
- Basic understanding of live-action and computer-generated visual effects workflows
- Basic understanding of common file formats and resolutions
- At least 2 to 3 years of experience as a VFX Coordinator
- Previous experience as a Junior Production Coordinator or Production Assistant
- Knowledge of Microsoft Office, including Word, Excel, and Project
- Basic Avid or editorial knowledge
- Lateral thinking skills
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The Company
What We Do
Phantom FX (PhantomFX) is a TPN-certified creative visual-effects studio based in India. It provides high-end VFX, CGI, animation, and post-production services for feature films, web series, television, and commercials worldwide. The company supports production, pre-production, and post-production, creating 3D elements, photoreal creatures and environments, match-move work, compositing, roto, and animated content for domestic and international projects. Its studios operate in Chennai, Mumbai, and Hyderabad with overseas administrative offices.
