Administrative Associate - Capital Markets

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Support Producers and Production teams in managing real estate transactions from start to finish as a Production Associate. You'll assist with deal materials preparation, managing databases, coordinating with design teams and various vendors, providing comprehensive support to producers and team members to ensure seamless transaction execution. This position offers exposure to all aspects of commercial real estate production in a fast-paced, team-oriented environment.

• Provide administrative support including typing correspondence, scheduling appointments, conference calls, reservations, organizing calendars, set itineraries, process expense reports.
• Assist Producers and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
• Prepare PowerPoint presentations by pulling and inserting data from other sources such as maps, charts, logos, pictures, tables, etc.
• Maintain deal database; manage and update deal statuses, documents, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
• Assist in creating customized property information materials, comparable market analysis, market and industry research and targeted client specific research.
• Assist in overseeing deal closing process; manage due diligence, engage and manage third party vendors, ensure proper documentation, prepare invoices.
• Take independent initiative to identify priorities, adjust quickly as priorities change.
• Respond to inquiries and provide timely information as needed.
• Organize and file important deal-related correspondence.
• Coordinate with graphic design team, work with vendors for photography and other services.
• Back up support for other Production Associates as needed.
• Must be able to work overtime.
• Other duties as assigned.

• Minimum 1-3 years of related administrative, executive assistant, communications or similar experience
• High School graduate required, college degree preferred
• Excellent communication, organizational, grammatical, and time-management skills
• Ability to prioritize, multitask, and meet tight deadlines in fast-paced environment
• Intermediate working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience using Adobe Creative Design Suite (InDesign, Illustrator, PhotoShop) a plus, not required

• Real Estate or Finance experience preferred
• Commercial Real Estate experience preferred
• Design experience is a plus
• Strong problem-solving, organization, and decision-making skills
• Ability to work overtime on short notice and provide backup support

Location: In Person daily, In Office setting (Onsite)

Work Shift: Standard business hours with overtime as needed

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.