Procurement Specialist

This is an opportunity to join a rapidly growing company at an early stage and to have an impact on the development of its products, markets, processes, people, and culture. We are seeking a Procurement Specialist who thrives in the startup environment to support Elegen’s growth and our commercialized products. As part of the Operations team, your primary responsibilities include the end-to-end procurement of supplies, equipment, and materials necessary for end users across the organization for facilities located in Menlo Park and San Carlos, CA.

This is a rare and exciting opportunity for a motivated self-starter who is highly detail-oriented and looking to utilize their procurement experience to support Elegen, which is a uniquely innovative, rapidly moving, high impact start-up. Overall, you will play a critical role in the procurement of both inventory and end-user materials, lab equipment/instrumentation, and other materials as necessary. Additionally, this position requires strong communication skills (external supply vendors), ability to work cross functionally (internally), resourcefulness with the ability to resolve/reconcile discrepancies, and order management via Point Purchasing (Procurement Software System), etc. You will help us establish a strong culture of mutual respect, integrity, and collaboration while working alongside some of Silicon Valley’s best scientists and engineers.

Essential Responsibilities:

• Submit purchase orders (POs) to external supply vendors using Point Purchasing Procurement System.
• Maintain Point Purchasing Procurement System and advise of any changes required within the system, ensuring compliance with company’s policies and procedures.
• Confirm that POs are processed in a timely manner via constant communication with external vendors (vendor follow up).
• Confirm quote accuracy prior to order placement/ submitting POs for processing.
• Review and close out old outstanding POs as needed. 
• Obtain order confirmation upon request by end users.
• Obtain lead times and courier tracking information from vendors and couriers as needed for both inventory related and lab end-user orders to ensure timely delivery of materials.
• Resolve order discrepancy with vendors and couriers as necessary and communicate with end users in parallel for updates.
• Ensure an open communication relationship with the Supply Chain team for inventory material orders that are on backorder.
• Partner with end users and the Supply Chain team to process returns (RMA).
• Identify and execute opportunities for supplier consolidation to drive efficiency and reduce procurement costs.
• Maintain accurate records of purchase orders, quotes, and inventory data using Procurement and ERP Systems.
• Partner with Finance and Accounting to resolve any financial/ accounting discrepancies.
• File expense reports as needed in an Expense Management Software System (e.g. Fyle).
• Manage the corporate spend on the company’s purchasing cards. 

Essential Qualifications and Experience:

• 4+ years of procurement or purchasing experience required.
• 2+ years of customer service experience required.
• Exhibits strong communication skills and experience working with various external supply vendors (including soft skills).
• Experience with procurement systems (e.g. Point Purchasing, Coupa) and ERP systems (e.g. NetSuite, SAP).
• Ability to multitask and enjoy the start-up environment.
• Highly organized, ability to prioritize overall workload, resourceful problem solver, and exudes strong time management skills.
• Excellent attention to detail and accuracy in procurement processes.
• Analytical mindset with the ability to assess costs, risks, and opportunities.
• Ability to work independently and in a team environment.

Preferred Qualifications and Experience:

• B.S. Degree in Business or Life Sciences related field.
• Previous experience working in the Life Sciences industry.
• Understanding of lab materials (plastics/consumables or reagents) and lab equipment preferred.

Salary and Benefits:

The annual base salary compensation for this role, if based in California is: $89,440 - $99,840. Compensation may be different in other locations.  Final compensation also includes bonus, equity and benefits.   Specific offer packages are determined by multiple factors, including candidate skill, experience, expertise, and location. 

✓ Healthcare    ✓ Dental    ✓ Vision    ✓ Learning Allowance

✓ 401K    ✓ Flexible PTO   ✓ Short Term Disability    ✓ Fitness Allowance