Procurement Specialist

SUMMARY The Procurement Specialist is responsible for supervising staff involved in the external procurement of raw materials, parts, equipment, supplies, and services, and oversees vendor relations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Ensure purchasing from Taiwan and China related to inventory ordering and monitor product delivery status.

• Recommend vendors for notification to bid for contracts. Review bids to ensure adherence to procedures and policies.

• Maintain relationship with vendors/suppliers and negotiates contracts for complex purchase orders.

• Review purchase requisitions for accuracy and completeness, approve requisitions, designate approved supplier, and assign requisitions to staff for processing.

• Communicates with supplier changes in specifications, change orders, quantities, and adjustment

• Keep current with economic, industrial, and other trends that affect markets and prices. Evaluate and analyze purchasing trend and price trend to identify forecasting demand and minimize purchasing costs.

• Recommend and implement new procedures

• Select, train, and evaluate employee performance.

• Supervise the maintenance of purchase order/invoice/receiving records system.

• Perform other job-related duties and special projects as directed.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE Associate’s degree and 3 to 5 years of related experience, OR equivalent combination of education and experience. Bachelor’s degree in Business Management/Supply Chain Management preferred. Bilingual language skills (English/Mandarin Chinese) preferred but not required.

COMPUTER SKILLS Must be proficient in MS Office (Word, Excel and Outlook).

LANGUAGE SKILLS Ability to read and interpret documents such as vendor contracts, rep. agreements and policy and procedure manuals. Ability to communicate effectively. Ability to write routine reports and correspondence. Ability to speak effectively before groups (employees or customers). Excellent verbal and written communication skills.

MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, proportions and percentages. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished verbally or in written, diagram or schedule form.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing duties of this job, the employee is regularly required to use hands to handle, or feel, and talk or hear. The employee is frequently required to sit. The employee is occasionally required to lift and/or move up to 10 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A comfortable temperature-controlled work environment that is usually quiet.