Procurement & Sourcing Operations Analyst, Specialist (CS01)
Location: Melbourne (Wesley Place) | Time Type: Full‑time
The Enterprise Supply Management (ESM) team is continuing to evolve to support international growth and increasing business complexity. As part of this evolution, the team is strengthening its operating model to ensure routine procurement activity is managed efficiently while maintaining strong focus on strategic priorities.
This role supports the Australian business by managing routine procurement activity, including low‑complexity sourcing and purchasing, as well as responding to day‑to‑day ESM enquiries. By owning these activities end‑to‑end, the role helps ensure consistent service delivery while allowing the broader ESM team to focus on more complex and strategic initiatives.
What you’ll do
Execute low‑complexity low value purchasing activities including statement of works, purchase order creation and administrative updates in Oracle and related systems.
Provide first‑line support for PO, invoicing, general procurement and supplier enquiries, resolving routine issues and escalating where required.
Ensure purchase requisitions and requests are complete, accurate, and compliant with ESM policies and approval frameworks.
Partner with Strategic Sourcing, Category Teams, Client Connect, and Accounts Payable to ensure smooth hand‑offs and timely outcomes.
Maintains tracking and reporting related to requisition volumes, enquiry types, and processing activity to support operational visibility and continuous improvement .
What we’re looking for
1–3 years’ experience in procurement, purchasing, or finance operations.
Strong attention to detail and comfort working in transactional systems (e.g. Oracle or similar ERP).
Clear written and verbal communication skills, with the ability to guide stakeholders to the right outcomes.
Ability to manage high‑volume, routine work while maintaining accuracy and service standards.
Procurement or supply‑chain certification (e.g. CIPS) is a plus, but not required.
Flexible hours to support Australian stakeholders and limited international time zones may be needed on an ad‑hoc basis.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
Vanguard Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vanguard and has not been reviewed or approved by Vanguard.
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Retirement Support — Retirement support appears unusually strong through a 401(k) design that includes a match plus an additional employer contribution, which can materially lift long-term total rewards. HSA seeding and an enhanced employer match further strengthen the savings-and-benefits value of the package.
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Wellbeing & Lifestyle Benefits — Wellbeing and lifestyle support is reinforced by a sizable annual FlexFund stipend that can be applied across many day-to-day categories such as fitness, childcare, and other personal expenses. On-site or virtual clinics and fitness options add practical health and wellness convenience.
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Affordable Benefits — Healthcare and related benefits are positioned as comparatively affordable via heavily subsidized medical plans and broad coverage options. This affordability can offset moderate base pay for employees who place higher value on out-of-pocket cost reductions.
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What We Do
We are a community of 30 million who think – and feel – differently about investing. Together, we’re changing the way the world invests. Since our founding in 1975, helping our investors achieve their goals is our sole reason for existence. With no other parties to answer to and therefore no conflicting loyalties, we make every decision—like keeping investing costs as low as possible—with only your needs in mind. Vanguard is one of the world's largest investment companies, offering a large selection of high-quality low-cost mutual funds, ETFs, advice, and related services. Individual and institutional investors, financial professionals, and plan sponsors can benefit from the size, stability, and experience Vanguard offers. As of April 30, 2019, we managed more than $5.6 trillion in global assets. In addition, we have 189 funds in the United States and 225 funds in global markets. For Commenting Guidelines & Important information, visit here: http://vanguard.com/linkedin Vanguard Marketing Corporation, Distributor.
