Procurement Manager UK&I

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in more than 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

The Procurement Manager will take a proactive role in benefits identification – utilizing business and market knowledge to build a pipeline of procurement activity that will deliver commercial and service benefits to operational teams in UK&I.
The role will help to ensure the effective operation of existing properties and support procurement activity for new development openings, property acquisitions and disposals.
The Procurement Manager will act as a business partner to onsite teams at an assigned set of properties within the UK&I portfolio. The Procurement Manager will own and deliver a set of agreed strategic sourcing initiatives and provide guidance / support tactical sourcing & contracting activity delivered by the operational teams.
The Procurement Manager will build and maintain a list of Preferred Suppliers for the UK and Ireland. As required the Procurement Manager will support corporate sourcing activity (indirect spend categories).
The Procurement Manager will work closely with the European Category Director to support European-wide strategic sourcing activity - defining market-specific requirements and engaging local stakeholders. They will consult with the European Category Director to ensure that market-specific sourcing activity is aligned with the relevant Category Strategy.
The Procurement Manager will work closely with the other Procurement Managers in the UK&I to ensure that sourcing activity is aligned (there is no duplication of sourcing activity) and spend is being effectively leveraged across all portfolios in UK&I.

JOB DESCRIPTION

Key Responsibilities:

• Engage local stakeholders – demonstrate the value of procurement, build internal relationships and ensure that procurement is involved in relevant sourcing activity
• Ensure compliance with existing procurement policies and procedures – educate local stakeholders on how to use relevant systems and follow the correct procedures for supplier onboarding, creation of POs, P Card set-up etc.
• Ensure the effective engagement of suppliers. Keep up to date with the local supply chain / market - identify and recommend new providers as required
• Responsible for end-to-end procurement processes, including the creation of sourcing strategies, supplier identification, creation of high quality tender documents, commercial negotiations etc.
• Assist with the definition of supplier requirements / expectations e.g. scopes of work, SLAs, performance management procedures etc. Ensure the effective delivery of goods / services
• Via Luminance (Greystar’s new CLM platform) administer the contract lifecycle, including contract generation, negotiation, approval & storage
• Support onboarding / due diligence for new suppliers
• Compile contract summaries and relevant information to support the mobilization of new supplier agreements
• Support SRM / supplier performance activity. Act as an escalation point for supplier issues and engage in the proactive management of preferred suppliers
• Manage reporting requirements e.g. spend analysis, vendor performance / feedback
• Accurately maintain spreadsheets, databases and records of information to ensure the smooth running of the department
• Support the creation of new procurement policies, processes tools and templates. Ensure UK&I stakeholders are effectively engaged and aware of new procurement initiatives / governance procedures etc.
• Support the creation and distribution of procurement communications and training materials
• Effective engagement with the European procurement team. Lead / contribute to regional sourcing activity & other initiatives such as supply chain ESG as required
• Perform other duties as assigned or as necessary for the effective performance of the role

Knowledge & Qualifications:

• University degree
• Excellent written and numerical skills
• Procurement experience (5 years minimum)
• MCIPS (achieved or studying for) preferable but not essential
• Fluent in English. A second European language would be beneficial but not essential
• IT literate and proficient in Excel, PowerPoint, Word and Outlook (to at least Intermediate level).
• Experience of PowerBI would be beneficial but not essential

Experience & Skills: 

• Experience of working in Real Estate / Facilities Management / Hospitality or related industry
• 3+ years operating as a Procurement / Category Manager (or comparable role)
• Sourcing experience across multiple operational categories - focus on Hard Services e.g. Repairs & Maintenance and Soft Services (cleaning, manned guarding etc)
• Knowledge of the UK&I supply market - strong supplier relationships
• European sourcing experience would be beneficial but not essential
• Experience of negotiating contracts under English law
• The ability to identify and mitigate supply chain risks
• Experience of utilizing procurement technology / finance systems e.g. CLM platforms
• Strong interpersonal and relationship building skills – the ability to work with and influence stakeholders at all levels of the organization
• The ability to provide support within a busy, fast paced, environment. Excellent organisation skills – the ability to prioritise workload and show good judgment under pressure.
• A positive team player – the ability to be flexible and adaptable to changing priorities
• Working collaboratively – the ability to balance conflicting stakeholder requirements and support wider business objectives
• Strong written and verbal communication skills. Proactive reporting on workload status and project updates, tailored to stakeholder preferences / needs
• Strong presentation skills – building materials and confidently presenting to senior stakeholders
• Excellent analytical skills. The ability to assess spend data and identify savings opportunities / spend leakage. Experience of engaging finance and other stakeholders to seek benefits approval
• Results driven – able to create detailed plans that deliver projects in accordance with the agreed timelines  
• Discretion and an ability to handle sensitive information.
• A self-starter – able to work effectively both independently and as part of a team.

Important Notice: Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to [email protected].