Ethiopia Learning Analytics Activity Overview:
The Ethiopia Learning Analytics Activity is designed to bolster the capacity of
USAID/Ethiopia to work towards a Mission-wide systematic and intentional approach to
learning. The Activity improves data management and help the Mission to make timely decisions in program design and implementation. The Activity enables wider collective impact of USAID and other partners – thereby better meeting the Development Objectives outlined in the Mission's Country Development & Cooperation Strategy (CDCS). This is a five-year Activity that ends in April 2028.
Overall Responsibilities and Tasks:
The Procurement and Administrative Assistant will play a crucial role in supporting the procurement process and administrative functions within the Activity. This individual will be responsible for assisting in purchasing goods and services, maintaining procurement records and tracking, and providing general administrative support to ensure smooth operations. This position will report to the Procurement Officer. The position is full-time and based in Addis Ababa
Procurement Support
- Assist in the procurement process by preparing purchase orders, obtaining quotes, and communicating with vendors.
- Maintain accurate records of purchases, pricing, and other important data.
- Monitor inventory levels and participate in inventory management activities with the office management team.
- Manage procurement trackers and ensure that necessary documentation is maintained.
- Ensure compliance with company policies and procedures in all procurement activities.
- Maintain accurate and up-to-date procurement documentation.
- Act as liaison between procurement team and other departments, ensuring procurement needs are effectively understood and acted upon.
Administrative Support
- Provide administrative support to finance, procurement, HR, IT, and office management departments.
- Assist in maintaining electronic and hard copy filing systems.
- Communicate effectively with team members to ensure smooth workflow.
- Other tasks as reasonably assigned.
- At least a bachelor’s degree in business administration, program management, or another relevant field.
- At least 3 years of experience in procurement and administration for international development projects in Ethiopia. Experience on USAID-funded projects is preferred.
- Must have Amharic and English proficiency sufficient to conduct all aspects of project business and operations.
- Strong work ethic, integrity, excellent organizational skills, critical thinking abilities, and history of excelling at his/her work with minimal oversight.
- Must have proven experience in managing own time and schedule.
- Must have the right to work and live in Ethiopia.
Deadline for application is November 9, 2024
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