Procurement Analyst - Winter Haven, FL

The SouthState story is one of steady growth, deep community roots, and an unwavering commitment to helping our customers move forward. Since our beginnings in the 1930s to becoming a trusted financial partner across the South and beyond - we are known for combining personal relationships with forward-thinking solutions.

We are committed to helping our team members find their success while maintaining the integrity of our values: building trust, fostering lasting relationships and pursuing excellence. At SouthState, individual contributions are recognized, potential is cultivated and team members are inspired to achieve their greater purpose. Your future begins here!

SUMMARY/OBJECTIVES

It is the responsibility of the Procurement Analyst to take ownership of all tasks and challenges that they encounter in the operation of their assigned position.  The Procurement Analyst plays a pivotal role in evaluating vendors, analyzing costs, reviewing and negotiating contracts to ensure the organization obtains the best value. This position involves managing vendor accounts, including file storage, using risk analysis techniques, while collaborating with various departments to determine subsequent actions. Responsibilities also include processing invoices, approving supply service requests, handling vendor access requests, and performing risk assessments for vendors and departmental needs. Additional duties involve assisting with various work-related events, supporting MOE/conversion processes, and contributing to organizational efficiency. Any and all duties assigned.

ESSENTIAL FUNCTIONS

The Procurement Analyst is entrusted with several critical tasks aimed at ensuring streamlined operations, effective cost management, and vendor accountability. The Procurement Analyst also ensures that all employees involved in procurement adhere to established standards of accuracy and efficiency. Regular evaluation of employee performance within the procurement processes is conducted to maintain high operational quality.

• Vendor Management: Establishing and maintaining strong business relationships with vendors, researching and evaluating potential suppliers based on cost, quality, delivery reliability, and overall value.

• Contract Negotiations: Assist the manager with negotiations alongside the Director of Corporate Services to secure favorable terms and conditions that align with organizational goals.

• Cost Analysis: Developing detailed cost analyses for vendors and departmental expenses to identify opportunities for savings and efficiency improvements.

• Risk Assessment: Collaborating with the Risk department to evaluate vendor processes and departmental workflows, ensuring adherence to organizational standards.

• Access Review and Controls: Reviewing employee access for various vendor platforms, providing and removing access as required, to maintain security and operational control.

• Inventory Management: Reviewing and adjusting reorder points within the company store, managing inventory levels, and addressing cost concerns in collaboration with management.

• File Maintenance: Sending quarterly notices to departments regarding offsite file storage, ensuring compliance with proper document maintenance regulations in coordination with the legal team.

• Training and Project Management: Training employees on vendor platform usage and managing ongoing projects, while updating departmental procedures to reflect current operational standards.

• Operational Support: Backing up mailroom employees and assisting in various organizational work events as needed to foster teamwork and operational continuity. Any and all duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETENCIES

• Must have excellent communication, organizational, problem solving and time management skills.

• Excellent computer skills, attention to detail

• Excellent written and oral communication

• Self-motivated as well as ability to work with various teams

Qualifications, Education, and Certification Requirements

• Education: Bachelor’s Degree and/or 3-5 years Procurement Experience

• Experience: Purchasing and invoice process experience, risk analysis, file/storage management, contract maintenance, vendor maintenance

• Certifications/Specific Knowledge: Proficient in Microsoft Office Suite, specifically Excel; OneNote, SharePoint

TRAINING REQUIREMENTS/CLASSES

Required annual compliance training, New Employee Orientation, continuing education for needed skills

PHYSICAL DEMANDS

Must be able to effectively access and interpret information on computer screens, documents, and reports. This position requires a large amount of time in front of a computer.  This can be done sitting or standing.  This position requires lifting boxes up to 25 pounds at times. This position requires bending, lifting and reaching.

WORK ENVIRONMENT

This role operates within a hybrid work model, requiring flexibility to alternate between in-office and remote work. Office attendance schedules may vary based on departmental needs or operational demands. When working remotely, employees must ensure a secure home office environment, free from background noise and distractions, to uphold productivity standards. The home office setup must include a reliable, private internet connection, with cable or fiber connections strongly preferred. Cellular data, such as hot spots, is not acceptable due to reliability concerns. Furthermore, employees should remain adaptable, as requirements for the role may evolve in response to the implementation of new systems and technology. Maintaining a readiness to adjust to these changes is essential for the successful fulfillment of the position’s responsibilities.

TRAVEL

Travel may be required to come to meetings as needed.

Equal Opportunity Employer, including disabled/veterans.