Procurement & Administrative Affairs Specialist

Job Description Summary:

Aviagen Anadolu is looking for a highly driven and qualified candidate to fit in the position of Procurement and Administrative Affairs Specialist. Reporting to Procurement and Administrative Affairs Manager, this role will manage the procurement process of goods and services in a timely, cost-effective manner as well as support the establishment & optimization of procurement methodology, ensuring compliance with company policies and regulatory requirements and contributing to administrative affairs activities. The ideal candidate will bring strong analytical skills, commercial acumen, and a deep understanding of sourcing strategies, supply chain efficiency and the ability to work effectively with internal stakeholders and suppliers.

• Actively manage and support end-to-end procurement activities, from purchase requisition to purchase order issuance and delivery follow-up.
• Source, evaluate, and select suppliers to ensure best value, quality, and delivery terms.
• Negotiate contracts, prices, payment terms, and delivery schedules with vendors.
• Monitor supplier performance and resolve any quality or delivery issues.
• Collaborate with internal stakeholders to understand business needs and ensure alignment with procurement strategies.
• Analyze purchasing data and spending patterns to identify cost-saving opportunities.
• Prepare and issue purchase orders in accordance with company procedures.
• Ensure compliance with legal, ethical, and corporate standards in all purchasing activities.
• Maintain accurate procurement records, including supplier contracts, pricing agreements, and order history.
• Prepare procurement reports, spend analyses, and supplier performance evaluations.
• Support procurement audits, budget preparations and reporting processes.
• Participate in procurement process improvement projects and efficiency initiatives.
• Work collaboratively with the Administration team and provide support in administrative operations to ensure the smooth execution of day-to-day business activities.
• Manage contracts and supplier relationships for indirect procurement categories (cleaning, security, catering, transportation, office supplies, etc.).
• Monitor service providers' performance and ensure compliance with Service Level Agreements (SLAs).
• Maintain company assets, office equipment, and inventory records.

Specific Experience:

•  2-5 years of experience in procurement
• Experience in ERP system is an asset
• Experienced in establishing systems and processes, sourcing best practices
• Bachelor’s Degree in business administration or engineering
• Stakeholder management experience including suppliers

Competencies, Skill & Attributes:

• Reporting: Recording, reporting, analysis of designated data
• Communication: Communicating effectively (verbally and in writing) with internal & external parties to ensure expectations are clear to all
• Leadership: Providing timely guidance and support to relevant stakeholders
• Standardization: Creating and promoting the usage of standard forms
• Innovative Thinking: Curiosity to understand the needs of the company and coming up with continuous improvement ideas for procurement processes
• Problem-solving: Offering recommendations to improve profitability
• Being proactive in identifying issues and opportunities
• Quick adaptation to new ecosystem
• Accuracy and attention to detail
• Organized and structured approach to managing workload
• Self-motivated with the desire to learn new skills
• Language: Fluent in English & Turkish
• Proficiency in Microsoft Excel, Word, Power point

People management: High people interaction and coordination on a daily basis

Financial management: Required

Travel: In-city visits