Procure to Pay Internship (9 months program)

Job Description

About this role:
The Procure to Pay Intern will be an integral member of the PTP department, playing a crucial role in Accounts Payable, Travel and Expense, Customer Service and Vendor Master data processes. The Internship program is designed for 9 months with rotation between mentioned processes every 3 months. The program, apart from learning the PTP process from different perspectives, will allow to use overall knowledge gained on the University accounting classes and will show how it is to use the book knowledge on real-life examples and gain necessary experience to work in the Finance functions in Shared Services.

What you'll do:
Accounts Payable   

• Review received documents from suppliers or affiliates to ensure completeness and accuracy;
• Enter invoices and other accounting documents into Oracle ERP in accordance with internal procedures and policies;
• Preparation and analysis of regular and ad-hoc accounts payable reports;
• Communicate with business partners and third parties as needed to resolve invoice inquiries or discrepancies;
• Support Accounts Payable team with other invoices processing related activities and sub-processes.

Travel and Expense

• Audit employee expenses as per the T&E policies (global and internal);
• Provide internal customers with support and guidance in Travel & Expenses process;
• Assist with external and internal controls in Travel & Expenses process;
• Notify the managers/payroll about unexpensed/own transactions;
• Provide the bank with information related to unassigned transactions.

Customer Service & Vendor Master Data

• Verifying the Oracle invoice status, resolving holds;
• Providing payment breakdowns/remittance advice;
• Recoding (non-PO) and rematching (PO) invoices as requested;
• Identifying payment discrepancies, creating ICMs, raising incidents;
• Vendor Balance Confirmation reporting;
• Creating supplier account in the system;
• Maintenance and update of existing VM records.

Qualifications

Who you are: 
You are a student of final year or a graduate (not later than 6 months after graduation) in finance or similar faculty eager to learn and willing to challenge status quo. You have an international mind-set, communication skills and you are a team-player.

Required Skills:

• Proficiency in English is a must;
• Proficiency an additional language is an asset;
• Comfortable working in Excel and financial ERPs (i.e. Oracle);
• Experience in MS Outlook is nice to have
• Ability to navigate in multitasking environment

Additional Information

About Biogen Poland:

Our Warsaw office is a complex hub for local, regional and global roles. Regardless our role and reporting line we’re driven every day by our unique purpose, working passionately to change the lives of patients affected by rare and devastating diseases. This is what gives us pride, inspires us and gives us fuel to push the boundaries of innovation. We represent over 30 nationalities and celebrate the strength that comes from differences in backgrounds, experiences, and perspectives. This commitment to fostering a supportive and inclusive workplace earned us a Great Place to Work Certificate and Best Places to Work Awards consecutively since 2021 in Poland and Europe. If our mission resonates with your heart and career aspirations, we’re inviting you to join our team.

 About Global Business Services (GBS):

The Global Business Services (GBS) team transforms Biogen’s business processes, scaling global operations and fueling commercial growth and innovation. GBS adds value by delivering business solutions and support services through a global delivery model, operational transparency, and best practices. Aiming to be a world-class organization, GBS excels in people, solutions, execution, and partnerships, championing a continuous improvement culture recognized across Biogen. We form a great team of individuals with drive for innovation but also team players collaborating in the spirit of respect. And if you want to take your professional development in your own hands, this is a place for you. We give you a lot of opportunities for growth on a business and social ground.

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.