Procedural Scheduler - Med Surg

This position may qualify for a sign-on bonus.

The Procedural Scheduler (Level 1) is responsible for scheduling patients for a specific department(s). The position has significant communication requirements with practice offices. The job requires excellent communication skills to build collegial relationships with surgeons’ physicians, patients and staff. The position may also require assisting with other areas key to the continuity of patient care.

General Functions:
Coordination of Center Schedule 
 Schedules clinical procedures to promote consistent high-quality clinical care, including scheduling the correct procedure, site and supplies 
 Schedules and registers patients via phone interaction to organize, arrange and coordinate patient and facility needs by considering variables as diagnosis, personal resources, equipment needs, patient availability, patient need, duration of treatment, insurance eligibility, safety needs and physician orders 
 Obtains and enters all necessary information from physician office requesting operating room or procedure room time 
 Communicates patient needs and resource requirements to ensure appropriate resources are available prior to scheduling. Interprets scheduling implications or limitations 
 Maintains high productivity and performs efficiently, regardless of whether the work volume is high or low. Appropriately prioritizes work activities. Responds to difficult situations with self-control and a positive attitude. 
 Allows adequate time for each procedure including individual physician requests, room turnover and other aspects of the facility schedule 
 Validates credentials of providers 
 Works with Hospital Directors, Chief Nursing Officer, and other hospital leaders to manage block time, as applicable 
 Assists other employees and with other duties as requiredCommunication and Customer Service 
 Communicates with hospital leadership team regarding scheduling issues. 
 Communicates special equipment, instrument, supply, anesthesia, and staffing requests to the hospital leadership team 
 Communicates with physician offices to confirm cases, identify special needs, and determine any changes that should take place 
 Communicates with physician offices to proactively manage dedicated time (such as block time), including anticipating scheduling changes such as additional open time (from block time releases, as applicable) or future availability. Promptly informs physician offices of hospital changes. 
 Builds relationships with current and new physicians by effectively communicating scheduling information 
 Collaborates with scheduling team, surgical clinical team and physician relations team to successfully promote scheduling opportunities 
 Promotes positive coworker relationships through teamwork and cooperation

Department/Business Unit Functions:
 Utilizes resources efficiently and effectively
 Maintains safe environment
 Addresses patient population-specific needs
 Participates in Performance Improvement activities

MINIMUM EDUCATION: High School Graduate diploma (or equivalent)
PREFERRED EDUCATION: 1 year of PCA/CNA 
MINIMUM EXPERIENCE: 1 year of scheduling experience (or related)
PREFERRED EXPERIENCE: or in a position as a scheduler
REQUIRED CERTIFICATIONS/LICENSURE: None
PREFERRED CERTIFICATIONS/LICENSURE: None
REQUIRED COURSES/ COMPLETIONS (e.g., CPR): None

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Embark on a rewarding career with Saint Luke's Hospital hospital. If you are a compassionate healthcare professional eager to contribute to patient care, this is your opportunity where your skills make a difference every day. Join us in delivering exceptional healthcare with a personal touch.

At Saint Luke's Hospital, we understand that our greatest asset is our dedicated team of professionals. That’s why we offer more than a job – we provide a comprehensive benefit package that prioritizes your health, professional development, and work-life balance. The available plans and programs include:

• Medical, dental, vision, and life insurance
• 401(k) retirement savings plan with employer match
• Generous paid time off
• Career development and continuing education opportunities
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance

Note: Eligibility for benefits may vary by location and is determined by employment status

Baptist Health System has more than 120 years history of caring for our community and making a positive difference. Our system of care includes six full-service hospitals, a specialized childrens hospital with a dedicated pediatric emergency unit, a comprehensive cancer care network, fitness and rehabilitation centers, a physician network, imaging centers, ambulatory services and the Baptist School of Health Professions. Wherever you go in the Baptist Health System, youll find that we have the same goal to help people achieve health for life through compassionate service inspired by faith. Join our team!