Portfolio PMO Team Lead

For Linklaters in Warsaw, we are currently recruiting for the Portfolio PMO Team Lead role.

About the Team
The Business Change team partners with stakeholders across the firm to deliver change initiatives that align with strategic goals, whether through process optimisation, technology implementation, organisational transformation, or cultural change. The team plays a crucial role in ensuring that change is delivered effectively, sustainably and with minimal disruption. This role offers exposure to a broad range of projects and change methodologies, providing significant opportunities for professional development and meaningful contribution.

You will be responsible for

• Supporting the evaluation and prioritisation of initiatives, collaborating with the Head of Portfolio and Programme Management and Programme Leads.

• Maintaining up-to-date portfolio documentation, for example portfolio delivery plans, resource plans, benefits plans, and risk and issue logs.

• Preparing and distributing regular portfolio reports, assimilating information from Programme Leads, Programme Managers and Project Managers.

• Organising and coordinating portfolio meetings, preparing agendas and capturing key decisions and action items.

• Supporting management of the portfolio budget, including forecasting, reporting and, if needed, managing changes.

• Enabling effective information management and knowledge management practises. Ensuring that portfolio records and underlying project delivery information is accessible and well-organised and facilitate knowledge-sharing.

• Assuring delivery of the project portfolio against our project delivery framework, and other recognised industry good practice, providing guidance to project delivery teams.

• Performing ad-hoc analysis as required, for example relating to portfolio performance, and in support of other Linklaters’ business processes (e.g. business planning, financial year-end).

• Driving continuous improvement of portfolio management and project delivery processes, ensuring that these are successfully embedded within the team.

• Managing a high-performing team of PMO Analysts, supporting resource assignment and developing plans to ensure team members are progressing in their roles.

In addition, the role-holder will be expected to actively participate in our growing community of PMO professionals and help drive the broader development of our PMO capabilities in the firm.

Apply if you

• Have 4+ years of experience working in a Portfolio PMO or related portfolio or programme co-ordination role.

• Are proficient with the Microsoft Office suite, including Word, Excel, PowerPoint, ideally with experience using dedicated project portfolio management, project or task management tools.

• Have a recognised PMO or project management qualification (e.g. P3O certification, PRINCE 2 Practitioner or APM equivalent).

• Have an excellent attention to detail, are confident with numbers, the analysis of data and financial management information.

• Are able to communicate effectively at all levels - clearly and succinctly conveying ideas and options. Fluent English is a must.

• Embrace accountability and sets an example to others; proactive and action-oriented, driving continuous improvement to ways of working.

• Are inclusive, aware of the needs of, and supportive of, all team members.

• Previous experience of working in legal services or professional services environment would be advantageous.

Location

• Warsaw (hybrid model – 2 days per week at the office)

Type of contract

• Contract of employment

Benefits
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical care

• Free in-house fitness centre

• Life insurance

• Worldwide travel insurance for business and non-business travel

• Benefit Multisport club card or subsidised travel card

• Wide range of training opportunities

About Linklaters
Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.
We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What sets us apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business

• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments

• We celebrate diversity, equity and inclusion so our people can bring themselves to work

• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to

• We invest in custom-fit career paths for our people in line with their talents and aspirations

• We provide agile working solutions to meet the changing needs of our people and our business

• We are committed to people first relationships based on mutual trust, respect and appreciation

• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed

• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

This list of duties and responsibilities above is not exhaustive.  It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.