Role: PMO Planner
Reports to: Delivery Manager
Hours: Part-time - 3 days per week (24 hours)
Salary: £35,000 (pro rata)
Company Overview
iCoTech is a Microsoft Gold Partner based in Cardiff. We build Project & Portfolio Management solutions using the Microsoft Power Platform and Planner, helping public-sector clients such as IPO and South Wales Police to close the productivity gap, improve insight, and mature their PMOs.
Job Description
We're at an exciting stage of growth, working with a talented team with a clear vision. If you're ready to help drive the next chapter of our journey—we’d love to hear from you.
About the Role
We’re looking for a detail-oriented PMO Planner to join our Project Delivery Team. This role is critical in ensuring robust planning, scheduling, and reporting across our portfolio of projects. You’ll work closely with consultants, stakeholders, and senior leaders to develop and maintain project plans in Microsoft Project Online (POL). These plans feed into timesheets and generate resource models to align with current delivery plans.
Key Responsibilities
- Develop and maintain all POL project plans in collaboration with
the team.
- Track progress against milestones and tasks, highlighting risks, dependencies, and issues.
- Ensure accurate plans are in place so timesheets and project tasks can be shared with wider teams.
- Collaborate with stakeholders to improve forecasting accuracy and delivery performance.
- Coordinate schedule updates, resource allocations, and critical path analyses.
- Support governance processes by preparing materials for PMO meetings.
- Ensure consistency of planning standards, tools, and templates across the PMO.
- Utilise POL capacity planning and Power BI reports to analyse weekly, monthly, and quarterly resourcing models.
- Identify gaps or over-allocation of resources.
Essential Skills & Experience
- 2+ years’ proven experience in project planning within a PMO or large-scale project environment.
- Strong knowledge of planning tools (e.g., Microsoft Project Online, Dynamics 365).
- Excellent organisational and analytical skills with strong attention to detail.
- Ability to manage multiple priorities and work to tight deadlines.
- Excellent communication and stakeholder engagement skills.
- Familiarity with project management methodologies (e.g., PRINCE2, Agile, or PMI frameworks).
- Advanced MS Excel and PowerPoint skills for reporting and presentations.
Desirable Skills & Experience
- Experience in tech, SaaS, or professional services industries.
- Understanding of resource management and portfolio planning.
- Knowledge of risk management and change control processes.
- Power BI experience.
Why Join Us
- Opportunity to influence project delivery across a diverse portfolio.
- Work within a supportive, collaborative PMO environment.
- Professional development and career growth opportunities.
- 25 days annual leave (pro rata).
- Remote working, with the expectation of coming into the office 1-2 days per month.
Top Skills
What We Do
Maximise Your Microsoft Investment to Transform Your PMO with Power Platform
At iCoTech Services, we are a Microsoft Gold Partner committed to enhancing your Project Management Office (PMO) through the power of Microsoft's Power Platform and Planner. We collaborate with project, programme, portfolio, and risk managers to maximise your existing Microsoft licensing, overcoming the limitations of tools like Excel.
Our tailored platform accelerators are designed by experienced project managers and software experts for PMOs with the ambition to do more. By streamlining processes, delivering real-time insights, and boosting productivity, we help you close the productivity gap and pave the way for greater insight and value as you mature.
We specialise in helping organisations control project delivery and showcase the value of their PMO—all without altering your existing processes. Benefit from integrated, easy-to-use applications customised to address your unique challenges.
By implementing our innovative Microsoft-based solutions, you gain measurable insights and key performance indicators (KPIs), establish effective processes, and drive productivity with best practices across your organisation. We empower your PMO to thrive in today's competitive landscape, transforming your project management approach to reduce risks and deliver higher returns.
Our Mission
To empower organisations to maximise their Microsoft licenses and transform their project management capabilities. We are dedicated to delivering solutions that enhance productivity, provide actionable insights, and drive organisational success.
Want to learn more?
Visit our website to learn how our solutions can empower your organisation to achieve more.
