Purpose
The Philanthropic Engagement Coordinator supports the Assistant Vice President of Philanthropic Engagement in providing the infrastructure to advance the identification, cultivation, solicitation, stewardship, and engagement of the constituencies of Pine Crest School. The Coordinator is directly responsible for gift processing, prospect research, and the accuracy and integrity of all giving records. The coordinator works closely with members of the Philanthropic Engagement Team and colleagues across campuses to fulfill responsibilities.
Essential Job Functions
- Supports the School’s mission statement and the philosophy of the department and adheres to School policies and procedures, including but not limited to what is outlined in the Employee Handbook
- Cross-trains responsibilities with the Director and is able to fulfill responsibilities in the Director’s absence
- Maintains a strong understanding of Advancement Services as a functional area including constituent records, gift processing, information input, retrieval, analysis, and prospect research
- Maintains data and information to be accurate and accessible in both Raiser’s Edge database and NXT
- Conducts prospect research and management at the highest level
- Performs research activities that identify constituents with the highest philanthropic potential and contributes to engagement strategies
- Possesses strong data analysis skills to create biographical profiles, reports and present data as needed
- Responsible for accurate and timely data entry and processing of all donor and gift information into Raiser’s Edge, including the mailing of receipts for tax purposes
- Records and acknowledges all gifts daily, including cash, pledges, stock transfer, and in-kind donations
- Serves as the liaison with the Finance Office for gift posting and monthly reconciliation of gifts and pledges, creation of new funds, annual audits, and gifts of transferred assets
- Makes daily deposits, including the required documentation for Finance and Operations
- Provides month-end reports for Finance Office reconciliation and serves as the Philanthropic Engagement liaison for the annual Audit
- Supports overall management of the database including updating constituent information, creating new records, and data cleanup
- Represents the office and provides volunteer assistance at select school wide events
- Works proficiently as an emergent leader, respected when serving as the team leader and as a team member
- Passionate and proactive in learning best practices to strengthen personal performance and Philanthropic Engagement programs
- Supports the department administratively as needed
- Performs other duties and responsibilities as assigned by the Department Supervisor or their designee
Job Qualifications
Education
Bachelor’s degree preferred
Experience and Qualifications
- Three years of experience in database management and/or gift processing, preferably using Raiser’s Edge database and NXT
- Fluent in current technology pertinent to job duties and is knowledgeable of database systems, structure, and best practices for philanthropic engagement
- Proven ability to be highly analytical, possesses inherent attention to detail and data integrity
- Proven experience in providing outstanding customer service to internal and external customers
- Possesses organizational, prioritization, judgment, discretion, and problem-solving skills
Skills Required
- Bachelor's degree preferred
- Three years of experience in database management and/or gift processing
- Proficient use of Raiser's Edge database and NXT
- Strong analytical skills with attention to data integrity
- Proven experience in customer service
- Organizational and problem-solving skills
What We Do
Pine Crest School is a private preparatory school with campuses in Fort Lauderdale and Boca Raton, Florida, offering education from pre-kindergarten through grade 12.
