Personal Assistant

ROLE OVERVIEW

The Personal Assistant provides high-level administrative and personal support to the Founder, managing a wide range of professional, philanthropic, and personal responsibilities. This role requires exceptional organization, sound judgment, discretion, and the ability to proactively anticipate needs.

Based on Oʻahu, the position requires consistent in-person support, with flexibility for remote work as appropriate. The Personal Assistant must effectively manage competing priorities, maintain strict confidentiality, and operate with professionalism, composure, and cultural awareness.

Success in this role requires strong attention to detail, technological proficiency, adaptability, and the ability to build trusted relationships while upholding the values and standards of the Founder and organization.

WHAT YOU'LL DO

Executive, Administrative and Foundation Support

• Manage and prioritize email correspondence; draft responses and flag urgent items
• Oversee complex calendar management, including meetings, calls, travel, and personal appointments
• Prepare documents, presentations, trackers, and reports as needed
• Maintain organized digital and physical filing systems
• Act as a gatekeeper and point of contact on behalf of the founder and foundation

Travel & Logistics

• Coordinate all travel arrangements including flights, accommodations, transportation, and itineraries
• Manage changes, cancellations, and last-minute travel needs with ease
• Prepare detailed travel itineraries with confirmations and key details

Property & Household Management

• Assist with property management across residences on Oʻahu (and elsewhere as needed)
• Coordinate maintenance, repairs, utilities, and vendor relationships
• Track household and foundation schedules, deliveries, and ongoing projects

Event Planning & Coordination

• Support planning and execution of personal, professional, and philanthropic events
• Manage guest lists, invitations, RSVPs, vendors, and event timelines
• Provide on-site event support when required

Foundation & Philanthropic Support

• Provide administrative and operational support for the foundation
• Assist with donor correspondence, membership tracking, and event logistics
• Help organize foundation records, compliance documentation, and internal processes

Social Media & Content Creation Support

• Assist the founder with creating social media content deliverables, including:
  • Capturing behind-the-scenes photo and video content (iPhone content)
  • Supporting reels, stories, and short-form content creation
  • Organizing, labeling, and managing digital assets
• Schedule social media posts across platforms using approved tools
• Maintain content calendars and coordinate with creative or marketing partners
• Assist with light copy drafting and content organization as needed

Personal Support

• Handle personal tasks and errands with discretion and efficiency
• Research and coordinate appointments, services, gifting, and special requests
• Anticipate needs and proactively solve problems before they arise

EXPERIENCE WE'RE LOOKING FOR

• 3+ years experience as a Personal Assistant, Executive Assistant, or similar role
• Experience supporting founders, entrepreneurs, or executives
• Background in event planning, property management, or nonprofit administration
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High level of discretion, integrity, and confidentiality
• Tech-savvy with experience using Google Workspace, scheduling tools, and social platforms
• Familiarity with social media scheduling tools (Later, Hootsuite, etc.)
• Comfortable capturing and supporting social media content
• Based on Oʻahu with ability to work in person regularly

WHAT YOU'LL BRING TO THE TABLE

• Brings a positive, solution-oriented mindset to every situation
• Maintains a calm, grounded presence in a fast-paced or high-pressure environments
• Adaptable and able to pivot seamlessly as priorities evolve
• Demonstrates maturity, discretion, and the highest level of integrity and confidentiality
• Hardworking, sharp, and proactive in anticipating needs
• Detail-oriented with a strong “can-do” attitude
• Humble and team-first, willing to roll up your sleeves and support wherever needed
• Flexible availability and ability to adapt to changing priorities
• Strong aesthetic sensibility and comfort working in a lifestyle-oriented brand environment

WHAT WE OFFER

From the start, our founders, Heather and Rachael, envisioned a company culture that was dynamic, intentional and sustainable. We provide education about Hawaiian culture and opportunities for personal and professional growth for every member of Team ALOHA. We believe in work-life balance and trust, which is why we offer flexible remote working options and show up with compassion when life’s unexpected moments arise. And if you haven’t heard, we LOVE working together!

Benefits

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule

• Weekday Availability
• Weekend Availability

Pay

• $75,000 - $85,000