Personal Assistant

We’re looking for an experienced Personal Assistant to provide a highly proactive, trusted, and client‑focused service to a group of Partners and Counsel within one of our London practice groups. This is a role for someone who enjoys building close working relationships, exercising sound judgement, and operating with impact in a fast‑paced, high‑performing environment.

With a lower ratio of principals than a traditional secretarial role, you’ll have the opportunity to embed yourself in your fee‑earners’ practices, anticipate requirements, and take real ownership of how they work day to day. You’ll be a key point of contact internally and externally, supporting everything from diary and inbox management through to billing, business development activity, and client interactions.

Your role will include:

• Providing end‑to‑end PA and administrative support, including document work, matter management, billing and expenses
• Proactively managing complex diaries and inboxes, anticipating priorities and preparing fee‑earners for meetings, travel and deadlines
• Acting as a first point of contact for clients and stakeholders, responding confidently and professionally on behalf of your fee‑earners
• Coordinating internal and external meetings, preparing and circulating materials, taking minutes and following up actions where required
• Supporting business development and marketing activity, including pitch production and event coordination
• Playing an active role in the billing process, working closely with Revenue Management and reducing administrative burden for fee‑earners
• Managing travel arrangements and ensuring everything is in place ahead of client meetings and trips
• Working collaboratively with other PAs, Secretaries and Administrative Assistants in line with our “one team” approach
• Identifying opportunities to improve processes and ways of working, and contributing to continuous improvement across the team

This is a varied and trusted role where confidentiality, accuracy and judgement are paramount, and where your contribution genuinely enables others to perform at their best.

We’re keen to hear from a confident, organised and service‑driven PA who enjoys being one step ahead and thrives in a professional services environment.

Ideally, you’ll bring:

• At least 3 years’ experience working as a Personal Assistant or Secretary, ideally within a legal or professional services setting
• Strong MS Office skills, including Outlook, Word, Excel and PowerPoint, with confidence using systems and an interest in new ways of working
• Excellent organisational and self‑management skills, with the ability to prioritise effectively and stay calm under pressure
• A proactive, client‑service mindset – adaptable, responsive and comfortable using initiative and judgement
• Polished communication skills, with the confidence to interact with senior stakeholders and clients at all levels
• Meticulous attention to detail and a strong sense of professionalism and discretion
• High levels of integrity and an appreciation of the confidential nature of the work
• Resilience and flexibility, with the willingness to adapt your working day when urgent priorities arise
• A collaborative approach and the ability to support and guide more junior team members where needed

If you enjoy being a trusted partner to senior professionals, take pride in delivering a seamless service, and like working as part of a high‑performing team, this role offers real breadth, exposure and the opportunity to make a visible impact.

What's on offer: