The Role
Provides 50/50 business and personal support to the CEO, including scheduling, travel coordination, appointments, reservations, errands, event support, office operations, service-provider coordination, research, and ad hoc assignments. Requires discretion, strong organization, adaptability, independent ownership, communication skills, and local knowledge of Montreal. The role is hybrid/office-based and may involve transportation and local tasks.
Summary Generated by Built In
We are looking for a proactive, highly organized, and reliable Personal Assistant to the CEO to provide comprehensive support across both business and personal matters. This role has a clearly defined 50/50 split between business-related responsibilities and personal administrative support. The ideal candidate is someone who is comfortable switching between professional and personal tasks, can handle confidential matters with discretion, takes ownership of assignments, and is flexible when priorities change.
Key responsibilities
Business support
Requirements:
What we offer:
Please send your CV in English.
Key responsibilities
Business support
- Provide daily administrative and operational support.
- Manage and execute various ad hoc business requests and assignments from the CEO, ensuring they are completed accurately and on time.
- Coordinate business travel, reservations, meetings, and appointments.
- Support scheduling and coordination of business-related events and activities.
- Assist with office operations and coordinate external service providers when required.
- Provide day-to-day personal administrative support.
- Handle personal errands, bookings, reservations, and local arrangements.
- Coordinate personal appointments and activities.
- Research and arrange local services, purchases, deliveries, and other personal requests.
- Assist with transportation and local tasks when required.
- Handle various ad hoc personal assignments with flexibility and discretion.
Requirements:
- 1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
- Strong organizational and time-management skills.
- Excellent attention to detail and ability to manage multiple priorities simultaneously.
- Ability to work independently and take full ownership of assigned tasks.
- High level of discretion and confidentiality.
- Flexible and comfortable with a wide variety of tasks - from business coordination to personal administrative matters.
- Strong communication and problem-solving skills.
- Valid driver’s license.
- Based in Montreal with strong knowledge of the city, local services, businesses, and resources.
- Professional, proactive, hands-on, and solution-oriented mindset.
What we offer:
- People-management approach and a supportive working environment.
- Direct collaboration with the CEO and C-level team.
- Hybrid / office-based work environment.
- Paid time off.
- A dynamic role with a high level of trust, autonomy, and responsibility.
- The opportunity to work closely with senior leadership and become a key person the CEO can rely on.
Please send your CV in English.
Skills Required
- 1-2+ years of experience as a Personal Assistant, Executive Assistant, Office Manager, or in a similar administrative role
- Strong organizational and time-management skills
- Excellent attention to detail and ability to manage multiple priorities simultaneously
- Ability to work independently and take full ownership of assigned tasks
- High level of discretion and confidentiality
- Flexibility with varied business and personal administrative tasks
- Strong communication and problem-solving skills
- Valid driver's license
- Based in Montreal with strong knowledge of the city, local services, businesses, and resources
- Professional, proactive, hands-on, and solution-oriented mindset
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The Company
What We Do
Ortnec holdings is a group of companies developing SAAS platforms for the online entertainment industry. These services include content licensing market, content syndication marketplace, content storage platform as well as billing for online services.
