Ajax Systems

Personal Assistant to Principal (UHNW)

Posted 6 Days Ago

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Dubai, ARE

In-Office

Entry level

Security • Appliances • Manufacturing

The Role

Provides proactive personal and household support to a UHNW business owner and family. Responsibilities include diary and access management, meeting and travel coordination, correspondence, household services, property maintenance, supplier and contractor coordination, domestic staff supervision, personal accounting, budgets, rentals, and school-related matters. The role requires discretion, strong communication, initiative, accountability, multitasking, and the ability to build trust while managing confidential business and personal needs.

Summary Generated by Built In

We are looking for a highly organized, discreet, and proactive Personal Assistant who is ready to contribute a lot to both business and personal needs of a well-known Business Owner. This role requires close involvement in various aspects of private life management, including overseeing property maintenance, coordinating household services, and supervising domestic staff such as drivers and housekeepers.

We are looking for an individual who can navigate non-standard challenges and think one step ahead — not a secretary, but a proactive partner who takes ownership and drives initiatives forward. Accountability, empathy, and a high level of communication maturity are core success factors for us.

This role involves close interaction with the owner and their family, so the ability to build rapport, read the context, and establish trust is essential.

Experience working with UHNW individuals would be an advantage, but it is not a prerequisite. What matters far more to us is motivation, drive, a willingness to take responsibility.

Main responsibilities:

Managing diaries and organising meetings and appointments, often controlling access to the manager/executive;
Booking and arranging travel, transport and accommodation, visa support;
Typing, compiling and preparing reports, presentations and correspondence;
Housekeeping: dealing with delivery services, cleaners, suppliers;
Dealing with a team of drivers and bodyguards;
Taking responsibility of accounts and budgets (manager’s personal accounting).
Property management (including rentals and maintenance coordination), handling family assistant duties such as managing school-related matters.

Nice to have:

Managing repair works, choosing suppliers/contractors, comparing offers/pricing;
Experience working as a PA to a senior manager in an organizational environment;
Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure;
The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar;
Ability to interact effectively with kids and relatives of an executive officer;
Working (or being at least acquainted with) 1C, financial monitoring reporting;
Driving licence (B category).

We offer:

Competitive compensation package
High level of trust and autonomy – the role empowers the PA to operate as a true partner, with ownership over outcomes rather than task-based execution
Long-term collaboration potential – stability and continuity within a trusted, close-knit environment.
Skill development at UHNW standards – even without prior UHNW exposure, the role provides firsthand experience with top-tier service, confidentiality, and operational excellence.

Skills Required

Highly organized, discreet, and proactive approach
Ability to take responsibility, demonstrate accountability, and drive initiatives forward
Strong communication skills and maturity in professional interactions
Ability to build rapport, read context, and establish trust with the owner and family
Ability to multitask effectively while remaining calm and professional under pressure
Experience working with UHNW individuals
Experience as a personal assistant to a senior manager
Ability to interact effectively with children and executive family members
Familiarity with 1C and financial monitoring or reporting
Driving licence, category B
Experience managing repairs and selecting suppliers or contractors