Blue Pearl is seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the CEO. The successful candidate will play a critical role in ensuring the smooth day-to-day operation of the CEO’s office, managing schedules, meetings, travel, and logistics, while providing professional administrative and operational support.
Executive & Diary Management
Manage and maintain the CEO’s diary, ensuring efficient scheduling and prioritization of meetings.
Coordinate internal and external meetings, including preparation and follow-ups.
Act as the primary point of contact between the CEO and internal/external stakeholders.
Meetings & Office Coordination
Book and manage boardrooms and office meetings.
Prepare agendas, take accurate minutes during meetings, and distribute action items.
Ensure meeting logistics are arranged (venues, equipment, catering where required).
Travel & Accommodation
Book flights, accommodation, and ground transportation for the CEO.
Manage travel itineraries and ensure seamless end-to-end travel arrangements.
Events & Logistics
Coordinate logistics for company events, workshops, and executive functions.
Liaise with vendors, venues, and service providers to ensure successful event execution.
Administrative Support
Handle confidential and sensitive information with discretion.
Assist with general office administration duties as required.
Support ad-hoc tasks to ensure the smooth running of executive and office operations.
RequirementsKey Requirements:
Proven experience as a Personal Assistant, Executive Assistant, or similar role.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to multitask, prioritize, and work under pressure.
High level of professionalism, discretion, and confidentiality.
Proficiency in Microsoft Office / Google Workspace tools.
Strong attention to detail and problem-solving ability.
Desirable Skills & Attributes:
Experience supporting C-level executives.
Event coordination or logistics experience.
Proactive, self-driven, and solution-oriented mindset.
Ability to work independently and collaboratively.
Opportunity to work closely with executive leadership.
Exposure to strategic business operations.
Dynamic, fast-paced, and professional environment.
Career growth and development opportunities.
Skills Required
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to multitask, prioritize, and work under pressure
- High level of professionalism, discretion, and confidentiality
- Proficiency in Microsoft Office or Google Workspace tools
- Strong attention to detail and problem-solving ability
- Experience supporting C-level executives
- Event coordination or logistics experience
- Proactive, self-driven, and solution-oriented mindset
- Ability to work independently and collaboratively
- Must be based in JHB North and work on-site
What We Do
Blue Pearl is a market-leading CLOUD Solutions developer with extensive knowledge and insight into the latest technologies, standardised processes, advanced technical capabilities and consulting processes available, ensuring wholistic success for our clientele. We offer professional consulting to compliment your business strategy and overall management and make it our priority to add value to any business by listening, analysing and creating a conducive solution that will empower our client. We implement a Data Analysis Process that includes inspecting, cleansing, transforming, and modelling data with the end-goal of discovering useful information, informing conclusions, and relevant information to support your decision-making. Your business cannot afford not to engage with us, allowing our data analysis to play a role in making your business decisions more scientific and helping your business achieve effective operation. Blue Pearl’s team of experts include BI strategists, BI analysts, Data Warehouse Architects, Data Scientists, Implementation and Development experts. With the use of BI, Analytics and Big Data, we effectively partner with our customers on their mission to achieve a competitive business advantage and real ROI from the structured information we collect.
