Personal Assistant / House Manager

Job Title: Personal Assistant / House Manager

Location: San Francisco, CA 94115

Employment Type: Part-time, 10–15 hours per week

Schedule: Mondays required, plus 1 additional day, either Thursdays or Fridays. Occasional evening availability may be needed for hosting support. Flexible, task-based schedule.

Compensation: $45-55/hour, depending on experience; mileage reimbursement provided for work-related errands.

Start Date: ASAP

Requirements:

• Ability to maintain a smoke-free environment
• Reliable transportation required
• Ability to navigate multiple flights of stairs throughout the day

About the Household

This is a busy, professionally driven household in the heart of San Francisco. The principal travels 1–2 weeks a month and keeps a full, dynamic schedule. His days often start early and run by the minute, so punctuality, efficiency, and good communication are important. There's a strong appreciation for reliability and getting things done well without unnecessary complexity.

Outside of work, there's a love of great food, good company, travel, and all the Bay Area has to offer. The principal enjoys entertaining and would like to host more often, from dinner parties and holiday gatherings to the occasional fundraiser. The goal is a warm, welcoming home that's well cared for and always ready to enjoy.

A biweekly cleaning team and established network of vendors are already in place. What's needed is someone who can bring everything together — coordinating household logistics, managing the moving pieces, and ensuring things are taken care of whether the principal is home or traveling.

The household has a fast-moving but relaxed atmosphere, with an emphasis on practicality and thoughtfulness. The goal is to create more time and space for the principal to enjoy life outside of work, knowing the details at home are in good hands.

Who You Are / What We're Looking For

You are a natural operator with a hospitality mindset — someone who takes pride in doing things well without overcomplicating them. You bring strong organizational skills, professional polish, and the instincts of a thoughtful host. You think ahead, anticipate needs, and take ownership without waiting for direction.

You're equally comfortable coordinating vendors, managing household logistics, preparing a great meal, or rolling up your sleeves wherever needed. You love good food and understand the small details that make a home feel welcoming and well cared for.

You're independent, adaptable, and good at reading the room. You know when to communicate, when to make a decision, and when to simply get things done. You bring solutions rather than questions and understand how to support a busy principal without adding to their plate.

Experience in boutique hospitality, property management, personal assistance, or events is a plus, but what matters most is your judgment, initiative, and ability to manage the details with minimal oversight.

Above all, you're someone who makes life easier. You're reliable, thoughtful, and take a quiet pride in your work. You bring a sense of calm and competence to a busy environment, balancing high standards with a warm, approachable style.

Key Responsibilities

Household Organization & Maintenance

• Create and/or maintain household organization systems
• Daily resets and prep the home for biweekly cleaners
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps and organization (clothing, décor, bedding)
• Event/holiday/guest prep
• Support in packing/unpacking for travel
• Water outdoor plants seasonally
• Change batteries, light bulbs, smoke detectors, etc.
• Roll out trash bins (Monday evenings for Tuesday pickup)
• Seasonal organization of garage, mudroom, entryway, and closets

Vendor & Property Oversight

• Coordinate with and oversee vendors, contractors, cleaners, and service providers; confirm work is completed and report back
• Research/coordinate repairs and quotes for ad hoc repairs
• Conduct routine property walk-throughs; flag and coordinate repairs for home systems (HVAC, plumbing, etc.)
• Occasional coordination with shared vendors for the adjacent rental unit

Inventory & Errands

• Restock pantry/fridge/household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Returns, dry cleaning, gift shopping
• Mail and package handling
• Breakdown boxes

Meal Support

• Plan, prep, and fully prepare 2-3 healthy meals each week, plus batch-cooked breakfasts
• Cook in a Mediterranean, produce- and protein-forward style — vegetables and lean meat, fruit, whole grains with a wide variety of cooking styles. No blue or cottage cheese.
• Grocery shopping according to travel calendar; make sure the fridge is stocked before the principal returns home
• Kitchen clean-up and maintenance

Laundry & Linens

• Wash, fold, and organize laundry
• Special care for garments requiring cold washing and hang drying
• Ironing, steaming, and special garment care
• Linen and towel rotation
• Maintain tidy and well-stocked laundry areas

Administrative & Personal Assistant Support

• Household calendar management, including vendor scheduling and vehicle maintenance tracking
• Receipt and budget tracking for household purchases and vendor visits
• Travel planning and logistics, as needed

How to Apply

Please submit a short intro letter, an updated resume, and 3 professional references with contact information. Please note: this role requires a background check.

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