At Mindera, we craft software with people we love. 💛
We're looking for an experienced People Processes Specialist to join our Operations team!
For this role, we're looking for someone who genuinely loves organizing things, naturally pays close attention to detail, and brings a warm, energetic approach to the team. If you thrive on open feedback and want to make a real impact on people's daily lives at work, you will fit right in.
Above all, it's all about putting people first! So communication, trust, and collaboration are just as important as any other skills you bring to the table.
When you join Mindera we welcome you into a fun and politics-free work culture, built on the principles of lean and self-organisation.
HOW YOU’LL MAKE AN IMPACT:
- Run the daily operations: Be a reliable, go-to person for our team’s questions and needs, making sure our day-to-day People Processes runs smoothly.
- Manage the employee lifecycle: Support colleagues through key moments of their journey at Mindera, including contract changes, leaves of absence, maternity processes, employee documentation, and other people-related administrative processes, ensuring compliance while providing a smooth employee experience.
- Own onboarding and offboarding: Run and improve how people join and leave the company, ensuring it's a great experience for everyone involved.
- Keep us legally sound: Handle our local, EU, and ISO compliance. You’ll be making sure we follow the rules without letting bureaucracy slow us down.
- Manage comp and benefits: Keep an eye on our salary and benefits packages, making sure they stay fair, clear, and competitive.
- Drive events and travel: Organize travel logistics and events (both internal and external) to keep our community connected.
- Turn data into action: Don't just build reports; look at the numbers, figure out what's working or what's broken, and actually fix it.
- Speak up and experiment: We don't want a checklist-follower. We want someone who learns fast, questions how we do things, and takes smart risks to make things better.
Requirements
YOUR SKILLS & EXPERIENCE:
- Experience: Minimum 7 - 8 years of working experience in a similar HR Admin / People Operations/Processes role.
- Onboarding & Admin: Solid experience with managing a large number of new joiners, including all related operational tasks (CIM, Medicina Muncii, etc.).
- Legal Compliance: Proven experience in defining and implementing local legal policies and procedures (e.g., Contract Colectiv de Munca, Regulament de Ordine Interioara, Fise de Post, ISO 27001 related documentation).
- Benefits & Perks: Strong track record in defining, launching, and managing competitive employee perks & benefits.
- Logistics & Events: Experience managing internal and external travel logistics for colleagues, as well as organizing various company events and gatherings.
- Mindset: Strong work ethics, a hands-on delivery approach, and a natural curiosity to learn new things and embrace a progressive vision.
- Adaptability: Flexibility and the ability to adjust easily to changing priorities and fast-paced dynamics.
- Communication: A feedback-driven communicator who thrives on giving and receiving honest input. Fluency in English is required.
We'd love to get to know you better!
Benefits
THE PERKS OF BECOMING A MINDER:
- Private medical subscription
- Counseling and psychotherapy services
- Self-proposal salary process
- Annual profit distribution, subject to company performance and board decision
- Mindera Unit Plan
- Flexible benefits options (sports, medical, cultural, donations)
- Trainings and learning opportunities to grow within your role
- Coaching and development guidance
- 25 vacation days
- Vacation incentive
- Parties, gatherings & trips
WHY MINDERA?
We're thrilled to have the opportunity to share with you what it's like to be a part of the Mindera community.
We're a group of friendly and talented individuals who work together to bring projects to life, in a fun, politics-free environment.
Our culture is all about being adaptable and self-organized. We want Minders to take risks, make decisions, work together and feel free to be their most authentic selves, every single day.
We work closely with our clients to truly understand their products and develop high-performance, resilient, and scalable software systems that make a real impact for their users and businesses, worldwide.
We are proud of our work, we're always learning and growing in our Agile and collaborative environment, and we hope you'll love it here just as much as we do!
Check out our Handbook & get to know us better: https://mindera.com/handbook.pdf
Mindera around the world: Porto, Portugal | Aveiro, Portugal | Coimbra, Portugal | Leicester, UK | San Francisco, USA | Chennai, India | Bengaluru, India | Blumenau, Brazil | Cluj-Napoca, Romania | Valencia, Spain | Casablanca, Morocco | Melbourne, Victoria, Australia & Remote
Skills Required
- Minimum 7 - 8 years of working experience in a similar HR Admin / People Operations/Processes role
- Solid experience with managing a large number of new joiners, including all related operational tasks
- Proven experience in defining and implementing local legal policies and procedures
- Strong track record in defining, launching, and managing competitive employee perks & benefits
- Experience managing internal and external travel logistics for colleagues
- Fluency in English
Mindera Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mindera and has not been reviewed or approved by Mindera.
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Healthcare Strength — Company materials highlight health insurance, medical assistance, and wellbeing programs across locations, with the UK explicitly offering private medical including mental‑health, optical, and dental coverage. Country pages position healthcare as a core element of the package.
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Leave & Time Off Breadth — Paid time off, sick leave, and flexible vacation policies are described as standard, with some locales referencing generous or unlimited PTO. Flexible schedules and remote options further support time away when needed.
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Wellbeing & Lifestyle Benefits — Flexibility, remote/hybrid work, and wellness initiatives (e.g., mental‑health sessions and onsite activities) are emphasized as part of the employee experience. Cultural perks such as team gatherings and trips add lifestyle value.
Mindera Insights
What We Do
At Mindera we craft software with people we love. Software Engineering Applications, including Web and Mobile, are at the core of what we do at Mindera. You get to work with a bunch of great people, where the whole team owns the project together. Our culture reflects our lean and self-organization attitude. We encourage our colleagues to take risks, make decisions, work in a collaborative way and talk to everyone to enhance communication. We partner with our clients, to understand their product and deliver high performance, resilient and scalable software systems that create an impact in their users and businesses across the world Our offices are located in: Portugal | UK | USA | India | Romania | Brazil
