Job Description:
We're hiring our first dedicated Operations hire. This is a build role, not a maintenance seat. You'll own the systems that keep a growing company running day to day: the office, vendors, tools, equipment, scheduling, and the coordination work that keeps everyone else moving.
You're the connective tissue. When something needs to get done and it doesn't obviously belong to anyone, it's yours.
The best fit has done ops, office management, EA, or chief-of-staff-adjacent work at an early-stage startup. You're comfortable with technology, you like building from nothing, and you'd rather fix a process than file a ticket about it.
What You’ll Do:
Office and workplace. Run the space. Vendors, supplies, food, access, the physical stuff that quietly eats time when nobody owns it.
Equipment and tooling. Procure and provision hardware, manage software accounts and access, keep the tool stack organized. Handle the small technical problems before they reach an engineer.
Coordination. Scheduling, travel, logistics, offsites, team events, conference presence. You keep calendars and people aligned.
Vendor and admin. Contracts, subscriptions, invoices, insurance, the operational paperwork of a company that's growing faster than its processes.
Hiring logistics. Interview scheduling and candidate flow. Keep the process moving and make sure nobody goes dark.
New hire setup. Equipment, accounts, first-week logistics. People show up and everything works.
Executive support. Coverage for leadership as needed.
Whatever's next. The role will stretch. Some weeks are office-heavy, some are logistics-heavy, some are whatever broke.
What Success Looks Like (First 90 Days)
30. You know the team, the tools, the vendors, and the gaps. Equipment and accounts get handled without anyone chasing you.
60. The office and the calendar run without leadership thinking about them. Interview scheduling is yours. Vendors and subscriptions are mapped and under control.
90. You own operations end to end. The system runs whether you're in the room or not. You're already fixing things no one asked you to fix.
Ideal Background:
Must-haves
Ops, office management, EA, or business operations experience at an early-stage startup
Comfortable with technology and basic IT: provisioning, accounts, access, troubleshooting
Organized and self-directed. You build the system, then run it, without being managed
Strong written communication and good judgment about what needs escalating
Based in NYC and able to be in the office regularly
Excited to build from scratch and AI-native in how you work
Nice-to-haves
Interview coordination or familiarity with a modern ATS
Event, offsite, or conference planning
Vendor management and light finance admin
Fast-scaling startup, several workstreams at once
Healthcare or AI background
Skills Required
- Experience as an EA, office manager, or people/recruiting ops at a Series A or B startup
- Comfortable with technology and low-level IT: laptop provisioning, accounts, access, basic troubleshooting
- Organized and self-directed; able to build systems and run them without close management
- Strong written communication and high standards for candidate and new-hire experience
- Based in NYC and able to be in the office regularly
- Excited to build processes from scratch and AI-native in work approach
- Hands-on Ashby experience and recruiting coordination
- Experience planning conferences and events
- Benefits administration experience (Gusto)
- Experience at fast-scaling startups and/or in healthcare or AI startups
What We Do
Triomics is a generative AI platform built for oncology workflows. It helps academic and community cancer centers transform unstructured medical-record data into point-of-care insights, including clinical-trial screening, pre-charting, and clinical-data curation. Its platform uses AI agents to read longitudinal patient records and produce structured, explainable outputs, enabling care teams, research teams, and health systems to act faster on information already in the chart.
